Put Materials on Reserve
The Course Reserves collection houses print and audio/visual materials that have been requested by faculty for use by students in their courses. Materials not currently held by the Library will usually be purchased, although the Library reserves the right to limit the acquisition of materials.
|Quarter||Deadline||Spring 2019||March 1, 2019|
|Summer 2019||May 15, 2019|
|Fall 2019||August 1, 2019|
|Winter 2020||January 1, 2020|
- Requests processed in the order received
- Processing generally takes 5 working days
- Lists received after the quarterly deadline may not be ready for the start of classes
- Incomplete information may cause significant delays
- Notification will be sent when the Library has completed each request list
- Faculty may review material before announcing it to their students
- While every attempt is made to ensure the integrity of items placed on Reserve, the Library assumes no responsibility for damaged or lost items
- The loan period for reserve material is 2 hours unless otherwise specified on the request form
- 1-day, 3-day, and 14-day loan periods are also available, but should be specified only for low-use materials
- Loan periods can be changed at the instructor’s request
- Any item requested for more than one class will automatically be placed on 2-hour loan
When choosing a loan period, consider:
- What is the class size?
- Is the item ‘required’ or ‘recommended’ reading?
- Are the assigned sections easily reproduced, requiring only photocopying?
The Library recommends the following loan periods:
- 2 hours for required readings
- 1 day for material included in a list of selected reading for the entire class
- 3 days for recommended readings unlikely to be reviewed by the entire class
- Requests for books to be placed on reserve must include the following information:
- Author’s full name
- Title (complete, if possible)
- Edition and Year of publication
- Generally, the Library provides 1 copy per 100 students enrolled in the course. Instructors may request that the Library purchase additional copies. Requests are subject to review.
- Items from standard U.S. publishers are usually readily obtainable. Foreign publications, obscure materials, and out-of-print items may be difficult to obtain. In such cases instructors may wish to provide personal copies.
A one-time requirement, the Copyright Compliance Statement must be printed, signed by the primary instructor, and returned to the Library before any processing can begin.
Materials placed on Course Reserve are subject to the University of California Guidelines on Copyright, as well as Title 17 of the United States Code (commonly referred to as the U.S. copyright law). As specifically stated in section 107 of this law, reproduction of a copyrighted work for teaching — including the production of multiple copies for classroom use — is not an infringement of the copyright as long as the particular case constitutes “fair use.”
In order to determine fair use, the following four factors must be considered:
- The purpose and the character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
- the nature of the copyrighted work;
- the amount and the substantiality of the portion used in relation to the copyrighted work as a whole;
- and the effect of the use upon the potential market for or the value of the copyrighted work.
As these regulations are not further explicated in the text of the law, the Library follows the specific guidelines contained in the “Agreement on Guidelines for Classroom Copying in Not-For-Profit Educational Institutions with Respect to Books and Periodicals” (Ad Hoc Committee on Copyright Law Revision, Author-Publisher Group, March 19, 1976).
Under these guidelines, multiple copies are considered acceptable for classroom or discussion use if the tests for “brevity, spontaneity and cumulative effect” are met and if each copy carries a notice of copyright.
Brevity is defined as either a complete article, story, or essay of less than 2,500 words or an excerpt from any prose work of not more than 1,000 words or 10% of the work, whichever is less; but a minimum of 500 words is allowed in all circumstances.
To meet the test of spontaneity the copying must be done at the request of the teacher, and the decision to use the copyrighted work must be so close to the time needed that it would be unreasonable to expect a timely reply to a request for permission to copy the material.
To meet the cumulative effect test:
- the material copied must be for only one course in the school;
- not more than one article, essay, or two excerpts may be copied at the same time from the same collective work or periodical volume during one class term;
- there shall be not more than nine instances of multiple copying for one course during a given term.
The following is specifically prohibited by these guidelines:
- copying used to create, replace, or substitute for anthologies, compilations, or collective works;
- copying of “consumable” materials (i.e., workbooks, exercises and standardized tests);
- copying used to substitute for the purchase of books, periodicals or publishers reprints;
- copying directed by “higher authority” (i.e., Chancellor of the University);
- repeated copying of the same item for the same instructor from term to term.
Should the reproduction of a particular item that you wish to place on reserve be prohibited by the above standards, it is possible to arrange for copyright clearance for its use. The Academic Licensing and Permissions Service of the Copyright Clearance Center provides an automated copyright permissions service.