Instructions for Course Reserves


The Course Reserves collection houses print and audio/visual materials that have been requested by faculty for use by students in their courses. Materials not currently held by the Library will usually be purchased, although the Library reserves the right to limit the acquisition of materials.

Submission Deadlines (to ensure materials are available on the first day of classes)

Spring 2016 March 1, 2016
Summer 2016May 15, 2016
Fall 2016August 1, 2016
Winter 2016December 1, 2016

Loan Periods

The loan period for reserve material is 2 hours unless otherwise specified on the request form. 1-day, 3-day, and 14-day loan periods are also available, but should be specified only for low-use materials. Loan periods may be readily changed at the instructor's request. Any item requested for more than one class will automatically be placed on 2-hour loan.

When choosing a loan period, take the following into consideration:

  • What is the class size?
  • Is the item 'required' or 'recommended' reading?
  • Are the assigned sections easily reproduced, requiring only photocopying?

The Library recommends the following guidelines for determining loan periods:

  • 2 hours for required readings.
  • 1 day for material included in a list of selected reading for the entire class.
  • 3 days for recommended readings unlikely to be reviewed by the entire class.

General Notes

Requests are processed in the order received. Processing generally takes 5 working days. Lists received after the quarterly deadline will be processed as soon as possible, but may not be ready for the start of classes. Incomplete or erroneous information may cause significant delays. Notification will be sent when the Library has completed each request list. Faculty may review material before announcing it to their students. While every attempt is made to ensure the integrity of items placed on Reserve, the Library assumes no responsibility for damaged or lost items.

This guideline was established in consultation with the Library Committee of the UCSF Academic Senate in Spring 1994.

Notes by Material Type

  • 1. Books

    Requests for books to be placed on reserve must include the following information:

    • Author's full name
    • Title (complete, if possible)
    • Edition and Year of publication

    Generally, the Library provides 1 copy per 100 students enrolled in the course. Instructors may request that the Library purchase additional copies. Requests are subject to review.

    Items from standard U.S. publishers are usually readily obtainable. Foreign publications, obscure materials, and out-of-print items may be difficult to obtain. In such cases instructors may wish to provide personal copies.

  • 2. Journal Article Reprints

    e.g., copies of journal articles, syllabi, bibliographies, pamphlets, etc.

    • The Library will place up to 3 copies on reserve.
    • Include in your request a complete list of items, including bibliographic citations if appropriate.
    • Journal article reprint packets may contain individual articles or several different articles together.
    • Submissions should include information explaining how to list the item(s) in the Library Catalog.
    • Library owned journals may not be placed on reserve.


    • Weekly Readings: Recommended readings, Week 3 (3 articles)
    • Short Title(s): Lecture Notes: June 14, 2003 "Gentle Care" Office Manual Article: Acute Management of Cancer Acute Management of Cancer-related...
    • Subject/Topic: Arthritis (5 articles)

    Note: Students must search the UCSF Library Catalog by course name, course number, or instructor. Searching is greatly facilitated if this information matches what has been provided to Library staff and entered into the course record.

  • 3. Videos & Other Visual Material
    • Due to space limitations, the Library will place videos and other visual material on reserve on a case-by-case basis. Instructors are encouraged to find campus facilities that will offer technical support and equipment for their classroom requirements.
    • Submissions for video format material should be clearly labeled.
    • Titles should match information provided on course lists and course syllabi.
    • When possible, keep titles under 40 characters (for proper display in the Catalog).
  • 4. Exams

    Note: We recommend that all exams placed on reserve include answer keys. In our experience, exams that do not include answer keys are rarely used by students.

    Exams should be clearly marked with the following information:

    • Course name and number
    • Term and year
    • Type of exam (quiz, mid-term, final)

    Exam copies should be clear, legible, and identical. Copies of exams that are not keyed should be clearly marked as "Not keyed."

    Exams may be submitted in electronic format (preferably on disk in PC format).