Tips for Creating a Multimedia Project

Convergence - Wed, 2016-08-17 08:45

Have you ever had a great idea for creating a multimedia project, but didn’t know where to get started? No need to worry, the Learning Tech Group’s got you covered! Here are some tips for how to go about planning and creating an effective project while using the Library Tech Commons resources.

Develop a plan
Before you begin your project, you’ll need to come up with a plan. Start by defining your goals for the project, the message you would like to convey, and remember to keep your audience in mind.

Consider how you will deliver the project and choose the media that best coveys your message.  If you’re not so sure which media to use, schedule an appointment with the Learning Tech Group to get some guidance during this step. Once you decide which media you will use, then determine the necessary skills and resources needed to complete the project, and how much time will be involved.

Use the Tech Commons Resources
The Tech Commons offers audio and video equipment and workstations equipped with an assortment of multimedia editing applications. Learn more about how you can use these resources to create your projects below:

Production Resources
The Equipment for Loan Program offers a comprehensive collection of video and audio equipment for a variety of media production needs. This is a free service available to UCSF students, staff, and faculty only. Our equipment is used ever day for a variety of projects, including interviews, medical demonstrations, and even student skits. A full list of our offerings is available on our Support Center website.

Multimedia Workstations
Tech Commons’ Multimedia Workstations are available on the 2nd floor of the UCSF Library (CL-240) and in the eLearning Studio (CL-245). In addition to standard web and productivity software, the multimedia workstations include a wide range of multimedia editing applications. A complete list of software/hardware available is available on our Support Center Website.

eLearning Studio
If you are looking for a quiet place to record and build learning modules, check out the eLearning Studio (CL-245) in the UCSF Tech Commons. This room is appropriate for projects that cannot be completed using public workstations, such as recording narration, working with protected health information, or collaborating with a group on a video or audio project. The eLearning Studio is in high demand so reserve it in advance and read more about it on the Convergence blog.

Help and Support
Learning Tech Specialists are available to help guide you through the process of creating multimedia projects. We can help you find the right tool for the job, teach you how to use that tool, and support you until the project is complete. Register for a Tech Clinic or make an appointment with us to get some guidance on your project!

Helpful Links
UCSF’s Digital Asset Database includes logos, photographs, illustrations, video and documents that can be used by the UCSF community.

UCSF’s Brand Identity site has information on how to communicate UCSF’s brand consistently and has a variety of templates in Microsoft Word and PowerPoint available for download.

UCSF Digital Accessibility offers information about UCSF’s accessibility policy. This site also has resources for making online content available to all and removing barriers that prevent access to websites by people with disabilities.

Copyright at UCSF is an online guide that provides information on copyright, publishing, and intellectual property.

Do you have a multimedia project in mind and have questions about how to get started? Attend a Tech Clinic at the UCSF Library, contact a Learning Tech Specialist, or leave a comment below!


Categories: Convergence

CLE Help for Students

Convergence - Fri, 2016-07-29 12:13

In preparation for the Fall 2016 quarter at UCSF, the Learning Tech Group has been busy developing CLE support resources for new and returning students. Below is a short video covering frequently asked questions from students, as well as links to support documents designed to set students up for success in the UCSF CLE.

Are you a faculty member or support staff for a course that uses the CLE? Feel free to add links to these resources in your CLE courses or email this blog post to students. As always, contact us with any questions or feedback, or just leave a comment below. We’d love to know what you think, or if there are other topics you think we should cover.

CLE FAQ Video for Students

CLE Student Help Docs

Good luck this quarter from the Learning Tech Group!

Categories: Convergence

New Equipment for Loan!

Convergence - Wed, 2016-07-06 09:00

The Library Tech Commons Team is very proud to offer a comprehensive collection of video and audio equipment for loan, free of charge, to UCSF students, staff and faculty. Our equipment is used ever day for a variety of projects, including interviews, medical demonstrations, and even student skits. We listened to your feedback, and have added new items to the collection!

Among the new additions are a state-of-the-art LED light kit, two new digital audio recorders, a dual wireless mic kit (yes, mic-up two subjects at the same time!), and high-quality handheld mics and a shotgun mic for advanced users. For each new item, there is also an accompanying online help document to get you up-and-running quickly:

  1. Westcott LED Lights
  2. Zoom H2n
  3. Zoom H5
  4. Azden Wireless Mics
  5. Sure Handheld Mics
  6. Azden Shotgun Mic
  7. Gitzo Boom Pole

The full list is available on our Support Center website, and includes video cameras, external hard drives for video projects, tripods and more.

Please help us maintain this service (which, at many other institutions, isn’t free), by reviewing the help documentation before you arrive to pick up the equipment, and by treating our equipment with care.

If you have any questions, or suggestions for us to improve this service, please do not hesitate to contact us. We welcome your feedback!

PS: Also coming soon… a new reservation system that will allow you to view an availability calendar and make your own reservations. Stay tuned for another announcement this Fall!


Categories: Convergence

Customize Your CLE Course With Course Formats

Convergence - Thu, 2016-06-23 14:19

The CLE is used across UCSF for Medicine, Dentistry, Nursing, and Pharmacy education and much more. Each school and department has their own unique needs, and faculty can choose from a number of course formats to customize the layout of their CLE course to best meet these needs.

If you have used the CLE, you are likely familiar with the Topics course format, the default in CLE courses. While the Topics format and the other five course formats are awesome, we want to take this opportunity to highlight one of our favorites – the Collapsed Topics course format.

You may have read about the Collapsed Topics course format in the CLE Improvements for Fall 2015 blog post. We have been busy getting to know the new course formats and documenting use cases, best practices, and instructions for using each.

Let’s take a closer look at the Collapsed Topics course format:


Streamline the look of your course! The Collapsed Topics course format helps organize your CLE course and eliminate the “scroll of death.” With this course format, course content is tucked away within individual topics. Topics can be expanded and collapsed with a single click. Topics will remain expanded or collapsed on a per course, per student basis.

Use Case

The Collapsed Topics course format is great for any academic or collaboration CLE course with a large number of resources and activities.


To apply the Collapsed Topics course format to your CLE course:

  1. Navigate to the CLE course (you will need to have an editing role in the course to change course formats)
  2. From the Administration block, click Edit Settings
  3. Scroll down and expand the Course Format section
  4. From the Format drop-down menu, select Collapsed Topics
  5. Scroll to the bottom of the page and click the Save Changes button

The Collapsed Topics course format will now be used in your course. You can always change the course format by returning to the Edit Settings page in the course and selecting another format.

Get Help

Take time to review your course and the newly applied course format. Return to the Edit Settings page to continue to customize course format settings to better meet your needs.

For detailed instructions on customizing the format, click the Collapsed Topics tab in the Course Formats document located in the Learning Tech Support Center.

Have questions about using the Collapsed Topics or any of the five other course formats in your CLE course? Attend a Tech Clinic at the UCSF Library, contact a Learning Tech Specialist, or leave a comment below!

Categories: Convergence

Groups and Groupings: What’s the difference?

Convergence - Wed, 2016-06-01 12:49

The CLE makes it possible for you to develop online group work in your courses with Groups and Groupings features. Although they sound very similar, they have different functions. It can be a little confusing until you understand how they both work.

A Group is a collection of one or more individual users. Groups enable instructors to split the students into sub-sets to view resources or work on an activity together.

A Grouping is a collection of groups that can be used to break up the class in to different sets of groups of students. Groupings can be applied to restrict access to an activity, resource, or topic.


We recently updated information and created videos about Groups and Groupings to help you understand how to use them and how to apply these features to your course.

Are you interested in developing a collaborative student assignment? Would you like to make resources in your course visible to one group and hide them from another? Take a look at the videos below to learn about using and applying Groups and Groupings to your course.

Have additional questions? Visit the Learning Tech Support Center to view detailed instructions for using both Groups and Groupings or contact a Learning Tech Specialist today!



Categories: Convergence
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