New Equipment for Loan!

Convergence - Wed, 2016-07-06 09:00

The Library Tech Commons Team is very proud to offer a comprehensive collection of video and audio equipment for loan, free of charge, to UCSF students, staff and faculty. Our equipment is used ever day for a variety of projects, including interviews, medical demonstrations, and even student skits. We listened to your feedback, and have added new items to the collection!

Among the new additions are a state-of-the-art LED light kit, two new digital audio recorders, a dual wireless mic kit (yes, mic-up two subjects at the same time!), and high-quality handheld mics and a shotgun mic for advanced users. For each new item, there is also an accompanying online help document to get you up-and-running quickly:

  1. Westcott LED Lights
  2. Zoom H2n
  3. Zoom H5
  4. Azden Wireless Mics
  5. Sure Handheld Mics
  6. Azden Shotgun Mic
  7. Gitzo Boom Pole

The full list is available on our Support Center website, and includes video cameras, external hard drives for video projects, tripods and more.

Please help us maintain this service (which, at many other institutions, isn’t free), by reviewing the help documentation before you arrive to pick up the equipment, and by treating our equipment with care.

If you have any questions, or suggestions for us to improve this service, please do not hesitate to contact us. We welcome your feedback!

PS: Also coming soon… a new reservation system that will allow you to view an availability calendar and make your own reservations. Stay tuned for another announcement this Fall!


Categories: Convergence

Customize Your CLE Course With Course Formats

Convergence - Thu, 2016-06-23 14:19

The CLE is used across UCSF for Medicine, Dentistry, Nursing, and Pharmacy education and much more. Each school and department has their own unique needs, and faculty can choose from a number of course formats to customize the layout of their CLE course to best meet these needs.

If you have used the CLE, you are likely familiar with the Topics course format, the default in CLE courses. While the Topics format and the other five course formats are awesome, we want to take this opportunity to highlight one of our favorites – the Collapsed Topics course format.

You may have read about the Collapsed Topics course format in the CLE Improvements for Fall 2015 blog post. We have been busy getting to know the new course formats and documenting use cases, best practices, and instructions for using each.

Let’s take a closer look at the Collapsed Topics course format:


Streamline the look of your course! The Collapsed Topics course format helps organize your CLE course and eliminate the “scroll of death.” With this course format, course content is tucked away within individual topics. Topics can be expanded and collapsed with a single click. Topics will remain expanded or collapsed on a per course, per student basis.

Use Case

The Collapsed Topics course format is great for any academic or collaboration CLE course with a large number of resources and activities.


To apply the Collapsed Topics course format to your CLE course:

  1. Navigate to the CLE course (you will need to have an editing role in the course to change course formats)
  2. From the Administration block, click Edit Settings
  3. Scroll down and expand the Course Format section
  4. From the Format drop-down menu, select Collapsed Topics
  5. Scroll to the bottom of the page and click the Save Changes button

The Collapsed Topics course format will now be used in your course. You can always change the course format by returning to the Edit Settings page in the course and selecting another format.

Get Help

Take time to review your course and the newly applied course format. Return to the Edit Settings page to continue to customize course format settings to better meet your needs.

For detailed instructions on customizing the format, click the Collapsed Topics tab in the Course Formats document located in the Learning Tech Support Center.

Have questions about using the Collapsed Topics or any of the five other course formats in your CLE course? Attend a Tech Clinic at the UCSF Library, contact a Learning Tech Specialist, or leave a comment below!

Categories: Convergence

Groups and Groupings: What’s the difference?

Convergence - Wed, 2016-06-01 12:49

The CLE makes it possible for you to develop online group work in your courses with Groups and Groupings features. Although they sound very similar, they have different functions. It can be a little confusing until you understand how they both work.

A Group is a collection of one or more individual users. Groups enable instructors to split the students into sub-sets to view resources or work on an activity together.

A Grouping is a collection of groups that can be used to break up the class in to different sets of groups of students. Groupings can be applied to restrict access to an activity, resource, or topic.


We recently updated information and created videos about Groups and Groupings to help you understand how to use them and how to apply these features to your course.

Are you interested in developing a collaborative student assignment? Would you like to make resources in your course visible to one group and hide them from another? Take a look at the videos below to learn about using and applying Groups and Groupings to your course.

Have additional questions? Visit the Learning Tech Support Center to view detailed instructions for using both Groups and Groupings or contact a Learning Tech Specialist today!



Categories: Convergence

CLE Quiz Video Series

Convergence - Thu, 2016-04-28 11:00

The CLE Quiz activity has been well documented here on the Convergence blog and we are always looking for ways to better support the online assessment tool. In the past we provided CLE Tips for Finals, a CLE Quiz FAQ, CLE Exam Tips for Students, and have recently released a video series showcasing the CLE Quiz activity.

Just a reminder that the CLE uses the term “Quiz” for the activity, but do not be mistaken – the Quiz activity is a robust online assessment tool that can be used for self-evaluations, tests, exams, mid-terms, and finals at UCSF.

Are you preparing for an upcoming CLE exam or final? Take a look at the video series below to learn about creating, configuring, and grading a CLE Quiz.

The content is organized into three videos, and a bonus FAQ video. This video series is designed to help UCSF faculty and staff quickly find the information they need when administering an online exam in the UCSF CLE.

Add a Quiz Video
In this video we will add a Quiz to a CLE course and configure Quiz settings.

Add Questions to a Quiz Video
In this video we will create and add questions to a CLE Quiz.

Grade a Quiz Video
In this video we will grade a CLE Quiz.

Quiz FAQ Video
In this video we will review a few frequently asked questions about the CLE Quiz activity.


Have questions about these videos or about an upcoming CLE Quiz? Contact a Learning Tech Specialist or attend an upcoming Tech Clinic at the UCSF Library.

We have a Quiz Demo scheduled for the May 13 Tech Clinic, from 1:30-3pm. Join us at the UCSF Library for a demonstration and conversation on the power of the Quiz activity! Click below to learn more and register:

Learning Tech Specialists are also available to help review CLE quizzes with faculty and course staff before a high-stakes exam such as a midterm or final. We call this a Quiz Preflight and it only takes 10-15 minutes to confirm quiz settings are configured correctly.

Remember to visit the UCSF Learning Tech Support Center to view our growing collection of CLE support videos and for additional Quiz support!

Image Credit: Moodle Trust

Categories: Convergence

Conquering the CLE Gradebook

Convergence - Wed, 2016-03-23 10:03

The gradebook is a powerful module that is available in every CLE course, though it can be intimidating to new course editors. It allows instructors to organize and calculate grades, and it allows students to view their own grades. The gradebook offers a number of customization options, and it can accommodate simple or complex grading schemes. With this blog post, we are happy to announce a new collection of help resources all about the gradebook!

Have you ever wondered how extra credit works in the gradebook? Do you want to make a back up copy of grade histories for safe keeping? How do you capture grades from in-class assignments that have no electronic component on the CLE course home page? All of these questions, and many more, are answered in the following help documents. If you aren’t sure where to look, don’t hesitate to contact us, and we’ll point you in the right direction. Happy grading, and good luck!

  1. Gradebook Handout (detailed, printable guide, PDF)
  2. Gradebook Introduction (online documents covering basic concepts)
  3. Gradebook Tips (online documents covering additional tips and tricks)
  4. Gradebook FAQ (online list of commonly asked questions and answers)

Also note that this easy-to-remember URL will take you directly to the introduction article:

Categories: Convergence

Announcing a New Online Workshop: Foundations in the CLE

Convergence - Wed, 2016-03-16 15:22

We are pleased to announce a new online workshop designed to teach you how to perform basic tasks associated with building a course or collaboration space in the Collaborative Learning Environment (CLE)!


The purpose of the Foundations in the CLE workshop is to help new users who are tasked with creating or editing courses. The four-hour online training is self-paced and includes a basic overview of the CLE, an introduction to the interface, and information about adding tools and resources to your courses.

Click image to enlarge

Participants can self enroll by simply logging in to the CLE and searching for the course or just click the button below to enroll now!

Have questions on how to get started? Contact a Learning Tech Specialist or just leave a comment below!

Categories: Convergence
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