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HELP & HOW-TO
 
Tools for Tobacco Document Research, Indexing, and Citation
Background
Tobacco industry documents comprise a collection of unique value. The diversity of subject matter, location and format (print, digital, sometimes with multiple online access points) lend both intrigue and challenge for researchers, scholars, archivists and librarians. Since their initial release in 1998, these 39 million pages of documents have been utilized primarily by health and public policy advocates, lawyers and litigants, and academic researchers. Presently, the data exist on multiple websites, each with different searching structures and formats.
 
 
This Help section details how to conduct a search, explore search results, and save selected records.
 
This guide describes the mechanics of searching, navigating search results, and saving selected results.
 
Created by UCSF staff. Note: because the functionality of industry sites often changes without notice, this guide may not be accurate at all times.
 
This bibliography cites publications based on research and analysis of tobacco industry documents and published since 1988.
 
This bibliography, created during the winter of 2001, cites resources on the history of the cigarette and the development of a working-class niche market.
 
Here are some examples of how tobacco documents have been used to analyze tobacco industry motives and activities.
 
Reports of U.S. state and international tobacco activity authored by the UCSF Tobacco Policy Research Group.
 
A quarterly scientific journal launched in 1992 to consider all aspects of tobacco prevention and control, often featuring excellent papers analyzing industry documents.
 
The electronic version of The Cigarette Papers is based on the Brown & Williamson documents.
 
by Stanton A. Glantz and Edith D. Balbach
 
To facilitate the online search and retrieval of documents, we encourage the use of best practices for indexing, a standard thesaurus and a common metadata record structure when indexing and abstracting tobacco documents.
 
Groups worldwide are collecting and indexing tobacco industry documents for purposes ranging from health policy development, litigation, development of tobacco control policy, and analysis of scientific work. Since the needs and methods of these groups are as diverse as the topics themselves, a set of commonly used standards must be employed to ensure consistency of document description that will enhance the accessibility of these documents well into the future. These standards encompass both intellectual and technical components.
 
Developed jointly by staff at the TCA and Tobacco Documents Online. These definitions are based on the Dublin Core metadata elements for description to promote access by Internet resource discovery tools. We recommend using the TCFD to support a common record structure for describing tobacco documents released on the Internet by disparate individuals and organizations. Use of this structure in conjunction with the Tobacco Documents Thesaurus will support searching and retrieval of these significant documents worldwide. Note: As of summer 2001, these field definitions are undergoing evaluation and revision.
 
Developed by the Americans for Nonsmokers Rights Foundation and used by the UCSF TCA in the indexing of the Joe Camel Campaign: Mangini vs. R. J. Reynolds Tobacco Company Collection and the British-American Tobacco Collection. Other institutions have also adopted the thesaurus for their collection. UCSF licensed the thesaurus from ANRF in 2000. With support from a grant from the California Tobacco-Related Disease Research Program, the thesaurus was evaluated, revised, and expanded in 2003.
 
Details the standard format for tobacco document citations. Developed in coordination with the editors of Tobacco Control; conforms to the requirements for submissions to that journal.
 
Describes how to configure EndNote to cite tobacco documents.
 
 
 
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