Iw·g Note to Messrs~ E~ A~ A, Bruel W, J~ Olckson R. A~ Crlchron R. S. Harrlel P~ J~ C~ Halel D, C~ Heyvood A~ C~ Johnsten The accompanying note by T. C~ Mitchell is largely self-~xplanatory~ Mr, Dfekson has agreed the need for centtsl~sing In[orsalion on Group products in this vay and that this system should be seen to have the support a~ the Territorial DLrector, I vould ·be grateful for any commentst folaving your replies, I vtll ask T. C~ Mitchell to prepare a package including a covering letter for vOu to sign. I assume at this stage that the G,M, vfll be the reei;~ent in all eases and that all ~errlrories uould be invclved~ k ~~ I~ HURO 21st dugusr, 1987 c·E~ Yr. T. C. Mitchell, R6D, Southampton Clit; PDF -!::!!::!!::!.f3 StlC.i: 0111 TG~/JP/AGP 16th july 1987 h00111YES hHD CDRPOIIE!I'IS r:: TOORCCO PROOUC'IS Our products are made up of a variety of materials, despite their apparent simplicity of composition. In particular, additives can be used in each of the main components, such as flavours and casings on the tobacco, adhesives and fillers in the paper, plasticisets on the filter tow and printing inks, Some of these materials are purchased as specific chemicals, e~g. preservatives and plasticisers, but others are obtained as proprietary formulations, the exact composition of which is a trade secret of the manufacturer, The Company operates two systems to control the use of additives in its products: 1. The Code lame System, to maintain commercial secrecy and protect its know·hovin the use of additives, and 2, The Additives and Materials Guidance Panel, to scrutinise additives and to ensure that their use should not lead to adverse eonrequen~es~ The Panel obtains disclosures of the composition of products from suppliers under confidentiality agreements in order to discharge its responsibflities~ It follows from this that, Hhilst operating companies will I;ncH the nature of the materials they are using as additives, they are unlikely ~cfully Informed of their actual composition, In the reverse direction, records of use of coded materials are not kept at the Centre except far some international brands. Today, sensitivities about the use of specific chemicals can be market issues, as well as concerns over regulatory status or opinions concerning scientific assessment In the past few years, examples of these have been eugenol and coumarin in the USA and diethylene glycol in West Germany, Japan and elsewhere, These sensitivities are associated with the ready availability of technioues for detecting foreign substances via consulting laboratories available to those hostile to the industry, In BATCo we are not well placed to respond to such threats~ Action is now proposed to meet them by collating data on exactly what materials are being used on out products around the world, By checking information against records held by the Additives and Materials Guidance Panel, we can ensure that we have the details required. We should then be in a position to react to new concerns over materials In respect of both brands and territories. It would also be possible to respond to localised threats where sensitivities to the use of specific substances exist and could lead to an antagonistic response If found on tobacco products, A scheme to meet these objectives is proposed which would be restricted to BATCo companies and operated from R6DC, Southampton, It would involve close liaison between the staff responsible for Code Names, Additives and Materials Guidance Panel, and Flavaur Development records, Clit; PDF -!::!!::!!::!.f3 StlC.i: Dill In order for this to go forward, each Company Is asked to respond by completing a pto~orma for each brand manufactured, detailing the additives and other components used, A copy of the proforma is attached~ Completed forms should be sent to: lhe Secretary, Additives and Materials Guidance Panel, R 6 D Centre, 6A~ (UK ~ E) Ltd,, SOUTHAMPTC~, S09 1PE, United Kingdom, In view of the commercial sensitivity of the information, completed forms should be sent by a secure route and it is desirable that a specific person in each company should be identified to RbOC in order for any pueries to be addressed most effectively, Receipt of documents by R~OC will be acknowledged, R~OC should be advised of any changes in usage as and when they occur, In the absence of that, companies will be asked to reaffirm the position annually, Clit; PDF -!::!!::!!::!.f3 StlC.i: 0111 · ··_I_ _C~C~ PROFORMn: Components of Tobacco products. Please complete all sections; where inapplicable, record '~II'. Return to: The Secretary, Additives and Materials Guidance Panel, R 6 O Centre, BAT (UK ~ E) ltd., SOUTHAMPTON, S09 1PE, United Kingdom, Information ilequired: (a) Compan~nase: (bi Brand: 1~ Product type (e,g. cigarete, RYO, pipe, cigar, ete~) 2~ tlarket (e~g, Domestic, Export · define if possible) Ic) Composition: For additives, use code name only, i. Tobacco additives (tabulate multiple additives on separate sheet include casings, flavours, humeetants, stem, sheet and expanded tobacco addftives)~ (i) Name (ii) Supplier (iii) Amount (grams/lg final blend) 2. Paper (i) Type, code number (ii) Supplier (iffI Additives post·purchase (code name, amount) Clit; PDF -!::!!::!!::!.f3 StlC.i: 0111 3. Filter (1) iype (ii) Source town manufacturer, external) (iiiJ Plasticlser (iv) Other additives O. PlugHrap (source, code number) 5, Tipping (i) Source, Cede Number (il) Additives (flavour, sweetening) 6, Adhesives - Cigarette Side Seam (i) Suppl ier, formula tion (ii) Filter (iii) Plugwrap 7, Printing inks · Supplfer, formulation designation 8. Any other additives not covered by 1-I, e,g, lenthoi on:sndling, Clit; PDF -!::!!::!!::!.f3 StlC.i: 0111 PROFOR~A : COMPONENTS OF TOOACCD PRODUCTS Continuation Sheet · Tobacco Additives (a) Company dame (b) Brand Product type (cl Tobacco additives (use code name only) Please identify use: whole blend, portion of blend, sheet, etc. ADDITIVE SUPPLIER (gramslkg final blend) Clit; PDF -!::!!::!!::!.f3 StlC.i: 0111 CI PROPOSED SCHEME FOR ONGOING COLLATION OF DIRECT TOBACCO ADDITIVE USAGE ON BATCo PRODUCTS In order to be able to collate all the additives used on BAl products warld·wide, He propose that the following steps are taken: i, Letter to all BA; companies outlining the concerns and plans, Includepre·printed forms to be completed by the companies for each brand manufactured (see attached for example), 2, Set up a database to contain all the information by (a) Brand, (bJ Company~ 3, AMGP to obtain disclosures of ail compounded materials where not yet available and give guidelines about suitability where appro· priate. list of individual substances by brand and company will he confidential to A~GP, a, Maintenance of the data base and up-dating when required · Companies will be expected to advise of changes of materials being used and all companies would be reminded annually of need to confirm current position, .C Clit; PDF -!::!!::!!::!.f3 StlC.i: 0111