F-
0 ~
0
0
0-
"6
Wft
.- I
W
0
*04
Prqj~ect, Battalion
Winning Vft IT
BA-1TALJDNrrPRQlECrSPRCCFk1,tvlE L1FDA'1EN*1
MRING UP THE WORLD
=gh P-j;r SAT is developing a global tobacco
management structure. It is clear
requires global rr facilities in place to enable
fast information exchange
anc consistent decision making.
It is our vision that every PC workstation should
be c=ected through a coalmon world wide net-
wor$~ that the same desk top software be used
everywhere; that you should be able to access
your authorised data from a PC workstabon anywhere
in the world as if you were at your own desk.
This is impossible with the current status of BATs
installed technologies. We have all, for good
locaj reasons, chosw different products and
configurations which do not easily integrate.
A c:mmon'look and fee)'across the organisation
will require an enterprise network comprising
common desktop products, standards and
architemires. Supporting and monitoring the enter-
pnse networK our global IT facilities, even after
a common approach is agreed, will be a major
administration task, How will software ver3ions be
ccntrobed? How will training be managed?
Who will control and manage changes to the
enterprise network? Where will the help desk be
sitL=ed? The issues to be addressed are daunting.
However, the business is relying on us. We must
make it work within the limit of available
technol--
ogy. To that end we have inkiated, under the
auspices of Project Battalion, a number of fT
projects
to evaluate the issues and possible solutions.
This newsletter, the first on Battalion IT
Projects, summarises these projects and is
a=mpanied
by a copy of tlie Stage I Project Plan for the JT
lnfmsr=.tre project. Later newsletters will
include
detais of the other projects and regular progress
repons.
Any comments or suggestions on this newsletter, or
arry topic related to IT Battalion can be passed
to myself or Philip Cook via Lotus Notes or
telephone.
XM BOTTOME
15 SEPTEMBER 1995
fT PROJECTS SUMMARY
1. IT Infrastructure Stage I - Evaluation
1.1 ~Vnopsi
The Battalion [T Ir*aVAXb" PmJect has been
es=iished to
_provide BAT with an upgraded
IT ardrastructure to support the new organisa-
bon' or Toba= operations being developed
by the Battalion project. The objective of the
evah.-ation stage of the work is to specify the
optimum architecture and product set for Me
core elements (Network Operating System,
Wetwork Management System and Desktop -P-
toolset) of the infrastructure, together with a
4-11
plan 4
arthe next stage ofthework (the oesign ~-n
stanee; and costed business case for amroval
by tne rr project board and the Battalion
prcle-- board.
The cetailed project plan is attached.
P." 0
BAT Industries document for Province of British
Columbia 3 November 1999


1.2 Proie= Team
Allen Careless (Logica) Project Manager
Mike Howard (BATCo) Overall technical
architecture
AJan Wrignt (B&W) Desktop toolset
Mark Casnen (BATCo) Network Operating
System
Jim Hoare (Logica) Network Management
System
Plus part time members from BAT Germany
and Quality Assurance from Allied Dunbarand
Eagle Star staff.
1.3 Timescale
2.2 Proiect, Tearn
Geoff Howe (BA-iCo) Proie= Manager
Jackie Martin (BA".Co) Team Member
Notes Consultan, i eze,,al. to be sePected) Team
Member
Jorge Redon (BA7-Chile) Team Member pan
V1 _
2.3 Timescale
Standards and Guidelines on'NOTES'Use -
end September
Security Policies anc Procedures -early
October
Administration Poli--'as and Procedures - mid
October
Key dates in the evaluation stage project plan
are as follows:
first draft of the technical architecture
report will be issued for comment in late
October
-The produr-I selections for the Network
Operabng System, Network Management
- System and Desktop toolset will be known
by Christmas
- The complete technical architecture
report (reflecting the product decisions) will
be issued towards the end of January
- The business case document will be issued
in mid February
2. 'Notes' Project - Stage 1 - Standards
and Procedures
3. Global IT Support
3.1 Svnopsi
A common world wi,`e set of IT facilities
(induding desktc.ozools, global business
applications and NO 7ES) imposes new
requirements for cc-ordinating and delivering
service and suppor. to the business and
individual managers. The objectives of this
project are:
- to define the elements of service and
support required at a local, regional (or
sub regional) and clb.zal level:
- to define the serv~iice levels required:
- to define what nee-s to be provided
locally, regionally art_ centrally.
2.1 Svnopsis
*us' NOTES' is our preferred mechanism
for supporting e-mail and group working. With
over 3,000 users across BAT, and rapidly
growing, it is a key component of the
Company's information processing and
communication procedure.
The Battalion NOTES Project has been
established to develop and agree security
and administration policies and procedures,
together with a costed roll-out plan for
agreement with the Battalion Business Team.
The objective of this first stage of the
project is to examine our current standards
and procedures and put them forward for
agreement or how they should be extended
to meet Battalion requirements.
3.2 Proiect Team
Paulo Almeida (Souza Cruz) Project Manager
Nigel Hinton (PA Unsulting) Team Member
Service Consultant (External - to be decided)
4. Legacy Application Systems
Integration
4.1 Synoosi
Different packages have been selected by
each of the Opera=.g Groups to support
similar business areas. Post-Battalion, we
should move towarcs common packages
supporting commc.-. business processes.
Software tools exis: today which provide
mechanisms for
integrafing dispara,e..-ackages in such a way
that they appear to te the same package at
the PC workstation. ne objective of the proof
P-9. 60
fl-i
CD
4 b.
BAT Industries document for Province of British
Columbia 3 November 1999


of concept is using the tools developed by 5.2
Accommodation
Cambridge Technology Group (CTG), to:
prove the concept works in pracbce
d
i All project teams will trars-a' , .- a new
callen Mc:ns House
office in Wokin
ness an
give confidence to the bus ,
g
technical managers on the viability ofthe
effective from 18 Septemcer.
approach
- provide input for a migration strategy
'
All calls will be handled -7--ugh the Export
House switchboard - 011 4~-
-- 7257 555 and the
fax number is 01483 7-7 0 128.
4.2 Proiect Team
6. Summary
Peter White (BATCo) Project Manager
Or Hartwig Grote (BAT Germany) Team If you have
any questons ansing from this
Member update, or any suggesbons fcrfluture
edibons,
Alfred Schmidt (BAT Germany) Team please contact
Jim Bottc.-, e or Philip Cook.
Member
Dirk Pype (BAT Benelux) Team Member
Christine Twyford (BATCo) Senior User
ion Veness (BAT Windsor House.) Team
Member Jim Boftome
Louise Cowman (CTG) Team Leader 15 September 1995
3 x CTG staff
plus other BATCo System and Technical staff
as required.
5. Projects Office and Control
5.1 Svnoosis
A projects office will be set up to co-ordinate
activities across all the projects and provide
progress reporbng to each project manager.
All Battalion IT projects will be controlled by
Project Steering Groups which in tum report
to an IT Projects Board.
-.2 Teams
a) 17 Proiects Board
Jim Bottome (Windsor House)
Antonio Amkrico (Souza Cruz and Battalion
Liaison)
David Read (Windsor House)
John Hanaberry (B&W)
Debef Laue (BAT Germany)
Carlos Laport (Souza Cruz)
Mike Sell (BATCo)
Plili.p Cook (Windsor House)
:i Proiec*s Office
j:r-., Bcttome - Projects Sponsor
Plifli'p C ook - P roj ects C o-ord ina tor
?rcjec*s Administrator - to be appointed
P--g- 00
X~-
(-n
BAT Industries document for Province of British
Columbia 3 November 1999