A REVIEW OF THE ACTIVITIES OF
THE ADDITIVES AND MATERIALS GUIDANCE PANEL
1993
G. Smith
Distribution
Mr. P.L. Clarke
Mr. R. Beck
Mr. G. Brooks
Dr. R.A. Cre!lin
Mr. T-G. Mitchell
Mr. G.A. Re-=d
Mr. E. Wan
Mr- J. Like
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BATCO document for Province of British Columbia i
November 1999


1. INTRODUCTION
T'he Additives and Materials Guidance Panel has
r.-jo prime functions
concerning the use of substances by BATCo
Operating Companies in the
manufacture of tobacco products: They are.
To give advice on the acceptatility cf newly
propcsed add:tives and
materials to ensure their use ccriforms to
Comp-a-y Guidelines, Here
the Group is purely responsive and acts only to
rec.-.jests sut"n. itted. Jt
is however Company Policy tMat a new substanc-s
can cnly be used
once it has been assessed by the Panei, and
2. To obtain at recuiar intervals. currently 6-mc
'---,!v Prc~~,cl Data
Sheets listinc alT additives and com oonents used
or all EATCo.
tobacco brands in current orccucicn. As resources
allcw. ce~aiis on
these substances are obtained and reviewed
a:za;rs, u: to date
ouidelines. This orcc-=ss ac-s as a saTety net for
a:::i-z!ves ir use that
may not have been su--mittea arc mose that have a
nis-ory of use but
wouid not have oeen assessed acainst curren:
"ice~ines e.c flavours
that have been in use fcr many years and inks
vvnin- in the
pas, were not assessea by the F-anei.
During 199-3 clie maicrity of tne effor-, was
sPen'. on itern ', in the
assessment of new prooosa!s. T~-e num .ber 07 was
2 reccrd
a - - c~ the v=-.
na approacn-e: one pr3posa! fcr eve.-v ca,
The seczzicn E -z-- provi-Ced sup 'pc7: tc
CiPers-ong
, 0 e!r Gover-77e7~* over zte use cf
those who were in dis::-,~ssicrs
addit:ves.
Th.;s review s--mmar;sn-s the of the acEons' this
bacy,crounc: ant ouflines the si.~cmiss;ons mace
a7z th=ir so-jrce.
Activities out ir, su.ppc~- of the dec!sic:7--z
maze- are also
outlined.
Durng 19G2 we.-- three fzrma. mee^ings z;f
A,'-,1GP wrie~Q
recornmerida::ons were macie- a-,- minuted
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BATCo document for Province of BritiSh Columbia I
November 1999


2. THE STATISTICS
The trend Of an inc-ease in the number of requests
for aav:--e
continued during the year with the receipt of 354
proposals, almcst
one for every d2V of the year, Of these 277 were
for additives (Fic~~re
1) and 77 for materials.
The advice was requested by-
BATCo. 0 'perating Companies 46%
BATCo. Head Office Departments 34%
CAC Countries 20%
As in the past fl2V0ur agents were the largest
single category forming
62% of all submissions. The range of a:iditives
and mater;a.s
prc.cose-- and their source is surnmarised in
Fic-ires 2-10
3. THE ADDITIVES
Additives are those suos:ances tnat are
deiicerately added in tne
manufac'ure of tobacco prcducs The produc, is the
part isec: oy
consumer and exciudes the pac,.<.
3.a FLAVOURS & CASINGS
In the 12te 1980's and e-=r!v 1990's the increase
~n Panel business was
ma;riy d~_,e to a retros.pec:ive evaluation of
f!avours in curre.'1Z LS=-.
These ware as c:sclosed in the reculariy updarec
proa .ucz cata snee*.s.
However. this source he-- hardly ary impact on the
number off'.avou's
assesse,~ in 19C*': thus tnis =IinueC incre2se in
num .cers was
re: tion c4 crea-'ar activity by O.perating
Corr,.-- ani es.
Consiceration of trie ficures shows that ITC.
Sc---::a Cruz. Malays'F a7::
BTC were particu!ar!y ac'.ive in this area.
In assessina the aczeptabifity of filavours the
Procedure was mo_`ifiec
during the year as follows:
a, there was a trend 'or incre-asing supporz from
specific tocaccc
lecis~avcn notably the German Tobacco Ordinance.
the histcr,:
French too-azzo lecosiation anc the US food laws.
b') gre-n!er use of quantitative data on indMdual
flavour agen:s
either trcm routme disc4osures or follow-up
requests 'o
S~~:Pliers. Levels of use were comparec wizh
levels stazea ir
lecis;atjcn such as the Council of Europe Blue
Book.
C) dL~r;ng the year 'hcse SLCSt2nCeS
s.ce::fical;ly prcnibitecl in
ce~:a!r la.,.,s were revievvec ir)e:r -.;=,or
nature: sc~~rc=z
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BATCo document for Province of BritiSh Columbia I
November 1999


identifie,_4 and the methods for their analysis
es'-azlished. As a
result. ::ertain flavours were analaysed to
e:7-zure that they
confor"ned to our Guidelines.
3 b. INKS
Until recently the view had been taken that the
quart:-,:es of cigarette
die inks used were so small as to obviate the need
-,--r their review
except for a p~.,rchasino requirement of
conformity to SFPlM standards.
Whilst the of use is still recognised as being
iow, it is now
considered nEzessary to assess these inks and a---
such formal
disclosures are now requested from suppliers.
During the yeB., assessment of disclosures
increased a,.vareness of the
composition of inks and their status in key
legislation. This process
was instrume-,tal in developing an assessment
procedure used to
determine tl~= acceptaoility cf~ a new ink. Such
.=Posals were
discus-zed wi,.7-, ma'ior inK suppliers in the UK
and Swi==-r:and in order
to obtain a v.etv on tm._= tacrinicai and
commermal irnz:z2t~ors :,~ flne
position take-.
4. MATERIALS
Materials are those sut,,stances _,sed in
manufac*~~-:nc, including
e-quipman-, tr_a: rnay e.,it=--r the pr.,,~uc: in
trace arr::--nls through
genera! wea.- and tear or by acc;.der-,*. They are
not Cal.::=_rate!y acc=c
Lc the p,:Ju::*..
Tne ra:-,:=- c~ s-.jomitted dirmc 1993 is in
Fic::.;re
1 C
Recues:Sz for ,-=- assessmer-it of r-,a*=-.r:a!s
were une~~._:--:v dis:n_,L~:=_"_4
with 53% ccr-.;,no from, EATCo. He-zd Office
Departme--3. 34% frn-rr.
BATUK-E anc ::-..;y 1C% other 5,-.TCo OPerating
C:7--anies .'7,.;)
and CAC CoL;7.:r-ies (3%')
1', is no. know- -1: this dis!,-:buticn was a true
refleczjon c; --ed or is cne
of awareness
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BATCO document for Province of BritiSh ColUrnbia 1
NoVernber 1999


4 a. BELTING MATERIAL
Close cooperation with Technical Services has
resulted ir. the
submission and approval of a number of belting
materials from several
international suppliers.
All submissions were assessed by taking into
account the acceptaZility
of the material for indirect food use as well as
consideration -.- the
consecL.ences of accidental inclusion of belting
material in the prc--uct.
As a resuit of this work, which is continuing, a
range of belts frorn a
number of suppliers with worldwide distribution
networks have :9en
approvec.
The ana!yt~cal procedure established ir 1992
continues to cor.*,.----ute
valuatie used in the assessmen, of all be!zing
materials in 19:-3.
4 b NEW MATERIALS
Proocsa!s from PP&D related tc tt7e aciolication
of rra!eriais no, -sed
in tradi-zicna! processing. They inc!uded ceramic
blades fcr tcz:-~=o
cutting and a number cf resin com.ccsites that may
possibly be to
advarizace in the construc:ic:-, of processing
eouipmerizz.
Evaluating such materials is cnailenaina due to
the total abser:= of
awarene-s-z by the supplier of 'the intcrmation
requiret. UnfcrTun=:=Iy
this c-=~7 to extence-z de!-=..,s ir,
prog',essiric such,. pro:::s-=:s
thrDuc" *,-.-= Pane!.
4 c WALL AND FLOOR COVERING
Dunnc the Panei asse-zse'- a series of materiaiS
11-r
cza',in-.1;z=--=~in; floors and walls er:ne.- as
snee: mater;al or a::: :ed
r e sir i -gz
Durinc; t,-,;Sz assessment tha: i, was noted that
at leas, one sL;:::::ier
used pigments and fillers cortaming 1,,e-avy
metals.
It is hioh;-~ cesirable to avoid sucn -=r:
ir'zroducion of heavy meta:s nto
the facto ,, and office environment as their use
is being conz~::.Ied
more ana rrcre by legislanon. T`ds will Cover Such
issues as
contarni,7-a':cn plus environi-nenta: cz=srns when
the material
to be d~sc:!sed of durino arvrefur'Cisnrnent.
A guida7ic-= note was prcduc-=~: zc idenz;-Iry to
Operatinc Companies -.",e
neec' ic c7,e7-1:- with flcc,-inc su=l;ers cn all
new deve!opments
For res,n t---=sedi sealants a:7 in--;cen; ir the
food industry has sn:,.vr,
'Dial ac,clic-=t!cn cc--,1z: re-z--;~' :r
seric~--s taint pro!:ierns. I' vas
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BATCO document for Province of BritiSh Collurnbia
I November 1999


recomme-ride-j by the Pane! Imat suppliers and
fitters confirm thala they
are av.-a.-s- of the consequences of incorrect
application of floc., and
wall cca:.ings cif this type.
4 d SEALANTS AND VALVES
A nurr,--=-r of materials designed to perform the
following function were
consice-ed during the year:
a) a::: as vz!ve seats
b) c:::se cacs bewe=-n sl-,eets cf metal
c/ ~-.ake gccd Joints between pipes carrying
essential services
Matena:s were ci~'-=n int.-ccuced during :~uiiding
work or refurbismnq a
produc I I
, ~ facility such as during rcutine maintenance.
As such these
materia:s may be used on machinery involved in the
direct procassing
c~ tcb-=:::o and introduced onzo the site by
contractors. This may
inc.-SEse the 'L~a' thev mav be used without the
consec-ences eva!usts:
As a :asic re:-,jreme-'~ the Panel recuires tt~a:
all sealants used
Sznouiz ::=- accep-aole for use in fcc-d
manufacturing areas. Where the
Pane! .-.--re aware of tne use of sealants by
ccnzuractors severa: we7e
icent;-,'.=-:: as rc-. rreetirc tnis cricericn.
Cartair7 valves prcoosed 4--r su 'oply lines were
recognisac as
=ntair~nc PTF~ ('Tef!cn) an: zne Panel confirrrec
its recommendazion
lhat 'm S ma:ena:; mus, no: '--=- used in
rrac~,ir,=-7:: Sssoc;azec tr=-
:;rz;ces-z nz o' hcwever remote.
4 e ANCILLARY E-OUIPMEN
An ir.: ir~vc'vinc anc~,,'a:'y equipment ale-7:sc
trie Pane! ::: Ire
a 71"a 11. a producior. area. In the
czntn---~::on c; ancillary ecu!:ment to such a
fire was evaluaiet and
.~~e aa-::=-.rS of u7.accaotai'e mate.-ials e.c.
durina rcu*,i,-.e
servic;--- recocn;set As sucn the possibilizzy of
a fire, hc%vever
rernoze s ricv., -x-er~ asseSsinc: new Pr:;Pcsals.
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BATCo document for Province of BritiSh Columbia I
November 1999


5 SUPPORT ACTIVITIES
a) AMGP DATA BASE
The AMGP data ~---ase lists 2!1 chemica!s used to
formulate ail flavours;
pro 'posed for use on BATCo. brands. Over 1300
chemicals are listed,
althoucr. not all are used. along with their
status in key food and
tobac:;C laws.
Durinc 1993 this "ata base was up-cated to reflect
the changes in the
UK tocac:o ouice!ines (see 5b).
In add';z:cn, intrcz-ction of ac-'aive-z on-.c
I,,-,=- dara base
starte*-` ~n 1993. The succcr- software was
ucara,-49d to reflect this
greater requirement.
b) LEGISLA71ON
i) THE UK INDEPENDENT SCIENTIFIC COMMITTEE ON
SMOKING &
HEALTH
In 199." it was -=~.-=-ed that t~-= UK iinzuszrv
would. tnrouc~- Mla~ was
then TAC. 2---sis-,'ne depanment, of Health obtain
an ejec~ronic version
of the c-=ra tase ksuric thea *'c:ac:;c addiz:ves
a.c.proved by 't-- ISCSH.'.
This was to re.cla::B their ex;sziric ca.-= -1i;e
system.
Durinc 1919-3- ::-=",a was --r~,ugrz ogetner and
rev:ewec aT Several
Meet.;.-z-z sucn a cor---is-e lis-L w2s prcducac
by *hs enc of the
year
It is ur-ze.-stooc 'naz when r-.i:-,c:r ISSLe-3
0;1 orhernical are
resoive: *.,-,e Decanmen' c' Health w:~; announce
the of this
uocaiez s', c~ U K aoorcvez -=~-ditWe-S
ii) The S--=:::::n ~ia-t ::ontinuet :: provice-
at4vice and data Ir', SUCCOrt OT
Group Ccmpanie-z in the!r dis::~jssions wiltr.
Governments. In particular
advice ras been c;ven to COM02nle-z in Germany
h'unga:,'/ and New
Z e a! an Z
C INFORMATION GATHERING
There zc be a area: de-=! of az-rvitv in a %mt~er
4 untries
relatinc Ic ttie use V;
, addi*!ve-z !r, consjrne- 000CS.
Thus v,,-.=-r- evaiu--ing new it is essentia! -at
t!7e sec:;on ;s
aware :ssLiesz :hat mav :n9luence me assessmen'.
przzess Lrz
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BATCo document for Province of Brifth Columbia I
November 1999


Within BTC the Library Informa::on Service
provides an essential
service in providing uo to date rev:=-ws on a wid
.e range of requests.
In addition members"ip of threa professional
bodies provides
important back-up tc our in-hc~;se facdity. Our
long standing
association with BIBRA continues to be of areat
value whilst recent
membership of the British Essenc-= Manufac,,~rers
Association (BEMA)
has provec to be an impinnant source of data
A broader perspective on. lec:za-..cn is cbta;nec
from the World Food
Regulation Review.
6 INTERIM POSITION 1994
a) The hi& leve! c- a:-.jvi:y ::n additives is
continuing
in 1 9c9/- -,A,:'Lh cv=-.- -KO rs::-_j=_ ---!s
receiv=-! by July. This increases
demands on ex!s-,!nc r=__zz-_.-ces anC emphasises
the need to
ensure tn2z the Sec*:on is rna.Kiric oc.::rnurn
use of its time and
oecole.
it is aiso recocn,3e_- J,,a: :7=- work pra:nces
have evolved with
time ar.,_~ r-.-=.. nct te mcs, e` :jert. In order
to assess
the pircce-dures ~c;;owe_~ the se--*:on. exlernal
consultain-s
were invi,,ed tc ~-Bview c-.;- anz-4 reoort or,
tr7eir
fincincs Rec:rnrn-enca:~::.-s are cs.nc assessed
fully and
wriere accrooria'.e
b~ The aSS-essir=_-~: c~ in'r_z is =7-:nuinc
ircre2sinz cur
un,C=_.r*s,a:--_!.-i:: c-, In.K legislation and
tecnnizal
lirnitia-icns. w:-," ink su:=!iers has been
extenced
ar-.--- cne s-.=!ie- sc ye _= -
C) *`~7 =_7 eve- caZ P=_-;cjiar:Y cf flavours i,,
is
essenz;a; 'nat c-j,. W.-.71 a leve's o;
comr-.=_.r::;aj
P,-Crn'Se 27t fL." su.=-, a.-=- considerel~- Th;s
;a?',=-r
pc:r.-, in A;:! ce z;s;;-_,sse_c with supoliers to
SAT.
Pre!imina7v dis::-.~sslc-s tv.,c r,7=-::r
suociiers took Diace
earlier this Ve2r
d.) Whils: is racoc:- Sa~_ tha: :rca~_ a
ie;;slative base as ;eas;ble
is c .es;ra~_,ie in s-,ccor: the su!:s-._=nces
used. it :s a!sc
cesira=~e ',c c2::--. o,-,' c---- oxr ania.vsis
*,c increase 4~unner
SuPpor-, ;,Z)r aCr_:::ves anc m2:eria's use
Consideration is be!ng
aiven Ic crocec,_,es ces;g-e: 1,C increase
uncersanding of inKs.
ad!ies;ves ard v.,7::s, :he ana -.,-zes of ~eitinc
mazerials
(L-n
and scec:`z `,:a-, _=s r-ISzessa,",
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BATCo document for Province of BritiSh Columbia I
November 1999


e) Every opportunity will be made 'o aovemse the
activities of the
Panel such that Operating Companies are aware of
their
responsibilities in requesting advice an new
additives and
materials. This will ensure Thai advice car, be
made available in
a constructive and time1v manner. The late
introduction to
projects and the request for sr. urgent assessment
late in the
project's life continues to be, or, cccasions. a
problem and must
be avoided by involvement of tme section sooner
rather than
later.
f) The increased work load and the Increasing
range of the
business of the seclion mad~e cossibie c",e to an
increase in
resources emphasises the neec Ircr closer
management of the
work. Procedures will be dewmined and implemented
in order
to maximise our resources and ~ro=;e an
e-.,:Icient service to
BATCo. Operating Compania-z However. the settino
of
priorities remains an issue anc inc:,-=-as=-
dialogue with those
recluesfing advice may prcve e5sar:ia! In or.er to
tackie the
mosz important tasks in a tirlie;v 72r:1Sr
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BATCO document for Province of British Columbia i
November 1999


FIGURE I
i
The number of requests for addlitives
to the AMGP 1 10, 81`5 - 99-3
350
300
250
200
150
100
50
0
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BATCo document for Province of British Columbia I
November 1999
1985 1986 1987 1988 1989 1-9:K


FIGURE 2
Source and number of re-,quests for 1993
120
100
80
60
40
20
0
C
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BATCo document for Province of British Columbia I
November 1999


FIGURE 3
Source and number of requests for 1993
Asia- Pacific
20
0
4,21 0
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BATCo document for Province of British Columbia I
November 1999


FIGURE 4
Sour'-,,-= and numbeir of reaquests for 1993
Latin Anm_=rica
7
6
5
3
2
1
0
BATCo document for Province of British Columbia I
November 1999
Aroentina Ch i I e Nicaragua


FiGURE 5
Source an, 4 1-, e-, of requests for 1993
I-ontinent
Qn
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BATCo document for Province of British Columbia I
November 1999
India, VST


FIGURE 6
Source and number of requests for 1993
Africa Middle East
Carneroor Nlalam
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BATCo document for Province of British Columbia I
November 1999


FIGURE 7
Source and number of requests for 1993
Europe
40
30
20
10
0
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BATCo document for Province of British Columbia I
November 1999
United Kingdom Be4urn Hungary Netherlands


FIGURE 8
Source ;-::nd number of requests for 191,93
BAT C, 7!.=nartments and CAC Countries
120
100
80
50
40
20
0
www
C a n ad a
Ge-any
erazil
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BATCo document for Province of British Columbia I
November 1999


503105420
FIGURE 9
Category and number of additive requests for 1993
EA. A cl I I c s I V e, s i d (-.. Is e1 I I I
"I Adhesive, lipping
ci(jar hillclel's
ZAV( (.11
Ink
)
'I" ("iya ru'
L
Pap(-M-, I)ILK)WI-ill)
'0
Valiv


FIGURE 10
50131105421
Category and number of material requests for 1993
9 N Jointing/Sea ling
9 D Wall/Floor covering
Packaging adhesives
14 Packaging inks
4 M
Packaging mateilals
4 [-",J Belt riiaterials
'I I Tobacco proces--d'11(i
-'lM Agi-o chenilcak-',
vvatc~v (leahlicill
Pu~A extractol S
clual III ly'agul 11~1'
Lubricants
M
E
0
z
S
.0
E
.2
0
LA
0
>
0
E
0
V
0