We are well into the Spring 2015 semester and want to remind everyone of the following UCSF Collaborative Learning Environment (CLE) and multimedia support resources available through the UCSF Library and Learning Technologies Group.1. Attend a CLE Basics Training at a Tech Clinic
Held bi-monthly at the UCSF Library, attend a Tech Clinic to work with Learning Technologies staff on CLE and multimedia projects. The 90-minute CLE Basics in-peson training is held at the start of every Tech Clinic and is a great training opportunity for new faculty and staff.2. Search the CLE Knowledge Base
Need a quick answer to your CLE or multimedia question? It is most likely in the Learning Tech Knowledge Base.3. Follow the Convergence Blog
If you are reading this post, you probably already know about the Convergence blog. Subscribe to the blog today to receive important announcements, news, and CLE tips and tricks from the Learning Technologies Group!4. Moodle Training
Moodle, the learning platform that powers the UCSF CLE, provides useful documentation and guides for Moodle users as well training opportunities through MOOCs (massively open online courses). The four-week MOOC is also a great opportunity to connect with the larger Moodle community beyond UCSF.5. Contact Learning Technologies Group
Still have CLE questions?
Image Credit: UCSF Library
The CLE offers a number of methods for communication within a course, including forums, live chat, and an internal messaging system. If you want to contact course participants fast, however, each of these methods can fall short. Unless course editors and participants are logged in at the same time, or regularly viewing their courses, it is easy to miss updates because email notifications can be delayed anywhere from 15 to 60 minutes, or longer if a user has changed their notification preferences.
Enter: The Quickmail block! With Quickmail, you can push an email from within your CLE course to any number of course participants or groups, directly and immediately to their UCSF email inbox.
- A course editor adds the block to a course.
- Course editors use the block to compose and send a new message.
- Recipients of the message will receive a new email message (addressed from the sender, not from a do-not-reply address!) in their UCSF email inbox, within a few minutes.
Using the Quickmail block is very easy, and powerful, because it allows you send messages to groups you have already created in the course, or to all users with a particular role (like all instructors or all students).
Please note that an instructor can see a history of all messages that were sent with the Quickmail block. Also, all future communication (replies) happen outside of the CLE, and via standard email. So if you want the conversation to be visible to a wider audience, you will need to use a forum.
For a full description of the Quickmail block and step by step instructions, please refer to the Quickmail document in our Support Center.
Good luck, and don’t forget to leave a comment below to let us know what you think of the new Quickmail block!
For the second consecutive year, Moodle has offered a MOOC (massively open online course) for the millions of global Moodle users. Although the 2015 MOOC has come to an end, Moodle has made all of the instructional videos available on YouTube.
Click to view the 38 Moodle videos available on YouTube:
While the version of Moodle used in the MOOC videos may look a little different than the UCSF CLE, the underlying tasks and workflows are going to be very similar. Watch videos on topics ranging from editing course sections to managing the Moodle gradebook.
Please note the videos use Moodle 2.8, while the UCSF CLE currently uses Moodle 2.6. Some features and functionality shown in the videos may not be available in the CLE.
Have questions about the Moodle MOOC videos? Contact the Learning Technologies Group.
Image Credit: Moodle Trust
As you may have already heard, Media@UCSF is fully integrated with the CLE, and provides instructors and students with tools to create and share videos in a course. We have been using this feature in the CLE since the Fall, and it’s been working great. And now we are excited to announce that one of its additional features, the Media Gallery, is fully deployed and ready for use!
What is the Media Gallery, who can add video to it, and how can it be used in a course? Here are a few highlights:
- The Media Gallery is a collection of videos specific to one, and only one course.
- It is accessible from the link in the Navigation block.
- Faculty and students can add videos to the Media Gallery!
- Student videos require (by default) moderation from a course editor.
- Comments can be enabled.
- This is a quick and easy way to post a video as a conversation starter before class.
- The Gallery is a great way for students to share video project with their classmates.
A few gotchas to note about the Media Gallery:
- We turned on the ability for students to submit videos to the Media Gallery on February 11th, 2015. If your course was created before then, and you have previously accessed the Media Gallery, you’ll need to enable the “moderate content” setting manually.
- Media Gallery videos cannot be “imported” from course to course, so they do not “roll over” into the new semester’s course. It is very easy, however, to add videos back into the Media Gallery, because they are stored in the owner’s My Media repository, and it only takes a few clicks.
We have a full write up, including a downloadable PDF with step-by-step instructions, available in our Support Center: Media@UCSF documentation
Check it out, and let us know how you use the Media Gallery. If you have any questions, please contact us!
Today, we made some changes to the CLE interface based on feedback we received from users since the new interface was released last summer. This short post provides some details on these changes.Login-Logout/Help Links / Menu icon
The login-logout and help links that appear at the top right of CLE pages will now remain visible at all times. Previously, as the screen size decreased (e.g., on tablets and smartphones), these links would disappear and move into the menu icon (also known as the hamburger icon). One needs to tap on the menu icon to view these links. Some users found this confusing and didn’t realize that they had to tap the menu icon to see the logout link. Now, these links remain on the page at all times. Also, since these links no longer move into the menu icon, we have moved the menu icon down to the menu bar. The menu icon will only appear when the page shrinks to the point where the menu can no longer fit on the page. As before, tapping the menu icon will open the menu.
Prior to the interface update, course content on an iPad in portrait orientation could sometimes be confined to a small part of the screen. Course blocks (e.g., navigation) would still be present and force the main content area into a small space.
Now, after the update, the main course content area will now fill the entire page on iPads in portrait orientation, and any course blocks will move down below the main content area. This will permit important content, such as the Ilios course calendar, to occupy the entire width of the screen, making it much more useable.
We hope you like these changes. We will continue to improve the CLE interface based on feedback we receive. Please continue to let us know if you any ideas on how the CLE can be improved, either by completing the short CLE Refresh Survey, or contacting the Learning Technologies Group.
The Learning Technologies Group had a great time with the 2014 Tech Clinics and we were able to help with CLE and multimedia projects along the way! Here are a few examples of UCSF projects that faculty and staff brought to the Tech Clinics: CLE gradebook questions, Articulate module development, Media@UCSF integration in CLE courses, online exam review for finals and midterms, and we even helped support a UCSF podcast!
2015 is going to be even better and you can register for an upcoming Tech Clinic today! Tech Clinics are held at the UCSF Library, every second and forth Friday of the month, from 9am-4pm. We encourage people to register in advance, but drop-ins are welcome. Each Clinic offers short presentations and demos on popular topics throughout the day, as well as one-on-one support opportunities with Learning Technologies staff.Here is what people are saying about the Tech Clinics:
“The Tech Clinic is a valuable, convenient, and wonderful resource. All my tech questions were answered and I received a follow-up email with additional resources to help me with my project. I appreciate the knowledge of the staff and how quick we were able to cover things. I look forward to using the service again in the future and will refer others to this great service.”
– Robert Kirkbride | Event Production | Campus Life Services, Arts & Events2015 Tech Clinic Topics include:
- CLE Basics: This 90 minute training is offered on-demand at the start of every Tech Clinic. Have new staff or faculty using the CLE? This is the perfect opportunity to get them started on the right foot!
- Integrate video in a CLE Course: Learn about new ways to incorporate video in your CLE course, including adding media assignments, creating Media Galleries, and using the screen recorder. Click to Register Now!
- Get to know the Storyline Suite: We are thrilled to have Articulate Storyline available in the Tech Commons. Come see a demo of this powerful software and start your next UCSF project! Click to Register Now!
- Online Exam and Gradebook: Have questions about CLE exams before, during, or after the semester? Need to fix a grading issue? The Tech Clinic is the place to get your questions answered! Click to Register Now!
- CLE Course Design Tips: The CLE has changed (for the better)! Learn how to get the most out of these improvements and design courses for students using mobile devices. Click to Register Now!
- Screencasting with Camtasia: Need to demonstrate how to use an application or website? Camtasia is a screencasting software used and supported in the Tech Commons’ eLearning Studio (CL-245). Camtasia is system agnostic (available on both the Mac and PC platforms).
2015 UCSF Library’s Tech Clinic Schedule (click the link for more information and to register):
- Friday, January 23, 9am-4pm
- Friday, February 13, 9am-4pm
- Friday, February 27, 9am-4pm
- Friday, March 13, 9am-4pm
- Thursday, March 26, 9am-4pm
- Friday, April 10, 9am-4pm
- Friday, April 24, 9am-4pm
- Friday, May 8, 9am-4pm
- Friday, May 22, 9am-4pm
- Too busy to make it the UCSF Parnassus Library for a Clinic? Attend remotely using WebEx
- Attend a CLE Roundtable to collaborate with other faculty and staff using the CLE (held from 12-1pm during every Clinic)
- Film a faculty interview in the eLearning Studio during a Tech Clinic
- Learn a new application using Lynda.com in the Tech Commons
- Repeat! Return for another Clinic for follow-up questions and best practices for next semester
Have questions about the UCSF Library’s Tech Clinics? Contact the Learning Technologies Group today!
Kemi Amin from the UCSF Library