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Tracking Student Participation in CLE Courses

Convergence - Wed, 2014-04-02 10:00

Understanding how and how often students are interacting with online course material can provide big insights in how engaging a course is and how effectively the students will learn the material. It’s fairly simple to analyze student participation in courses on the CLE with two easily produced reports, the Course Participation report and the Logs.

Course Participation Report

The Course Participation report will give you a summary of how many actions, such as views or posts, were performed by which students in your course. For example, if you want to see how often a student posts to a forum or how many times a student views a page, this is the report you will want to take a look at. Here’s how to view the Course Participation report for a course in which you are enrolled as an Instructor:

  1. Find the Navigation block
  2. Click My Courses (or if you’re already on the course page, click Current Course)
  3. Click the Short Name of the course for which you are interested in seeing the report
  4. Click Reports
  5. Click Course Participation

The interface is fairly simple and you’re given a few options for filtering what data you receive in the report (for example, the particular Activity module, the time period, which CLE role, and which particular actions were taken). Once the appropriate parameters are set, click the Go button and the report will appear on the same page.

You can sort this list by first or last name or by the number of actions. You might want to sort by the number of actions if you quickly want to see the student with the most forum posts for an activity, for example. You can even send a message through the CLE to any or all selected students directly from this page.

Logs Report

The Logs report is helpful if you want to easily get data for one particular student on one or more activities. You can view the Logs report on the webpage or download it in Excel format, so you can do further analysis.

Finding the Logs report is similar to finding the Course Participation report. Just follow Steps 1 – 4 listed above, then click Logs. You can also find the Logs when you are within a given activity under the Settings block.

The interface is similar to the Course Participation report and requires you to filter the data you are interested in viewing. To generate a log, select any combination of group, student, date, activity, and actions, then click the “Get these logs” button. You can see what pages the student accessed, the time and date they accessed it, the IP address they came from, and their actions (view, add, update, delete).

Instructors can decide whether they want students to access their individual activity reports and view their contributions to the course, such as forum posts or assignment submissions. This can be toggled on and off through the Edit Settings on the main course page (Settings block > Course Administration > Edit Settings > Show activity reports).

As you can probably guess, tracking your students’ participation can be really helpful for ensuring student and course success. With a few clicks, you can determine which students have a greater probability of success in the course and which will need extra support, as well as which activities are the most engaging.

As always, check out the CLE Support Center for more tips and tricks on using UCSF’s CLE and never hesitate to contact the UCSF Learning Technologies Group!

Categories: Convergence

Get an A+ in Using the CLE

Convergence - Wed, 2014-03-19 15:59

Going to graduate school is hard enough, so dealing with how to work in the UCSF CLE should not be on your to do list. New support especially for students is now available on the CLE Support Center!

Some topics of interest include how to receive fewer emails from the CLE, how to customize My Home page, how to enroll in a CLE course, and more! Check them all out and let us know if there’s ever something you’d like included in the list!


Categories: Convergence

Questionnaires, Choices, and Surveys! Oh, My!

Convergence - Thu, 2014-03-06 16:21

Do you find yourself confused about which data-gathering tool to use in your CLE course? CLE users have a number of activities for data collection to choose from (4 in total!), and some may argue that there are too many.

The Learning Technologies Group (LTG) is often asked the question, “Should I use the Questionnaire or Survey?” or “I want to collect data from people not enrolled in my CLE course, which activity should I use?” A good start is to read the descriptions for the four CLE data-gathering tools listed below:

  1. Choice: Use this activity to ask a single question and offer a number of possible responses. Choice results may be published after students have answered, after a certain date, or not at all. Results may be published with student names or anonymously. The Choice is a non-graded activity. Example: Sign up for project teams.
  2. Feedback: Add the Feedback activity to your course to create a custom survey using a variety of question types including multiple choice, yes/no or text input. Feedback responses may be anonymous if desired, and results may be shown to all participants or instructors only. The Feedback activity may also be completed by guests not logged into the CLE. Example: Course evaluation.
  3. Questionnaire: A Questionnaire allows you to construct surveys using a variety of question types. Unlike the Feedback activity, Questionnaires can be graded and cannot be completed by guests not logged into the CLE. Example: Graded project evaluation
  4. Survey: The Survey provides a number of verified survey instruments that have been found useful in assessing and stimulating learning in online environments. The Survey activity comes pre-populated with questions. Faculty who wish to create their own survey should use the Feedback activity. Example: Research project.

Does this sound confusing or overwhelming? No need to worry – LTG is here to help! We have created a breakdown of the CLE data-gathering tools in the matrix provided below. The matrix includes descriptions for each activity, a summary of the functionality, support resources and examples. We also included Qualtrics in the matrix to compare the online survey software with the four CLE data-gathering tools. Read more about using Qualtrics from UCSF Information Technology.

Click here to view pdf with active hyperlinks.

If you still feel overwhelmed with the number of options for data gathering in the CLE, you may not have to wait long for a solution. With the upcoming release of Moodle 2.7 later this year, the Survey, Feedback and Questionnaire activities are scheduled to be consolidated into a new Survey 2 activity. Read more about the new activity and view the roadmap for development on

Are you currently using the Choice, Feedback, Questionnaire or Survey in your CLE course? If so, please leave a comment below to share your experience with data collection in the CLE.

In the meantime, please feel free to contact the Learning Technologies Group with any CLE-related questions!


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Categories: Convergence

Articulate Help Now Available!

Convergence - Wed, 2014-02-05 13:27

Are questions like how can I successfully record narration onto my PowerPoint presentation? or how do I change the settings on my Articulate presentation to ensure the best user experience? keeping you up at night and disrupting your sleep patterns? What about how do I go about uploading an Articulate presentation to the CLE for students to view and engage with?

Your sleep is precious; don’t let questions like these interrupt your REM cycle! Check out the new Articulate resources on the Multimedia Support Center hosted by the Learning Technologies Group!

And remember, you can always find answers to your questions about the UCSF CLE on the CLE Support Center hosted by the Learning Technologies Group!

Image Credit: James Stone

Categories: Convergence

Need a Cure? LTG Tech Clinics Announced!

Convergence - Mon, 2014-01-27 14:39

The Learning Technologies Group is thrilled to announce the launch of Tech Clinics, which consists of two separate, all-day, collaborative learning events held on the first and fourth Friday of every month. All Clinics will take place in CL-245 Multimedia Multipurpose Room in the UCSF Library Tech Commons. Below is additional information and registration instructions for each Clinic.

CLE Clinics

Whether you are a new UCSF CLE user looking for advice, or an experienced veteran in need of a check-up, LTG would like to invite you to a CLE Clinic. On the 4th Friday of each month (excluding holidays), we will be hosting a full-day, open training and collaboration session. LTG staff will be on-hand to prescribe a cure for all of the common CLE issues, and will also be offering short presentations on popular topics throughout the day (see schedule below). Feel free to join us for an individual session or for the whole day! This is a great opportunity for faculty and staff to collaborate and share ideas with other CLE users at UCSF.

  • 9am – Introduction to the CLE
  • 11am – Collaboration Roundtable
  • 2pm – Quiz activity demo and Q&A
  • 3pm – Gradebook activity demo and Q&A

The first CLE Clinic is scheduled for Friday, January 31, 9am-4pm. Click on the following link to register for an upcoming CLE Clinic.

Multimedia Clinic

Whether you are just starting out, or an experienced veteran seeking help with an advanced video project, the Learning Technologies Group would like to invite you to our new Multimedia Clinic. If you are working on a multimedia project at UCSF – this is the place to be! On the 2nd Friday of each month, LTG staff will be on-hand to prescribe the best tool for the job, including: Articulate for PowerPoint narration, Camtasia for screen recording, Final Cut Pro X and iMovie for video editing, MPEG StreamClip for video conversion, iBooks Author for mulit-touch book creation and more. If you have a question about any of the video cameras and audio recorders that we loan out, this is a great time get your questions answered.

The first Multimedia Clinic is scheduled for Friday, February 14, 9am-4pm. Click to register for an upcoming Multimedia Clinic.

If you have a laptop, we recommend that you bring it with you to both the CLE and Multimedia Clinics. Drop-ins are welcome, but please take a few minutes to register, so we can better prepare to meet your needs throughout the day.

Stay tuned for an LTG Clinic follow-up post, showcasing success stories from these action packed monthly events. Follow us on Twitter @UCSF_CLE, use the #LTGClinics hashtag and download the CLE Clinic flyer and share with a UCSF colleague.

As always contact the Learning Technologies Group with any questions or just to say hi!

Image Credits: LTG

Categories: Convergence

New Moodle MOOC Just Started!

Convergence - Fri, 2014-01-17 13:44

Are you interested in learning how to use Moodle (the platform that powers the UCSF CLE) for the first time or do you need a refresher?

A free Moodle for Teachers MOOC just started this week on the WizIQ and M4T (Moodle 4 Teacher) sites and will run five weeks until February 16, 2014.

The course promises that “participants will learn about resources, activities, and blocks as students and practice the role of a teacher in setting up resources and activities.” Sign up now if you’re interested!

Want even more help? You can always check out the UCSF Learning Technologies Group’s (LTGCLE Support Center for tips and instructions on managing your courses.

Image Credit: Juan Pablo Bravo

Categories: Convergence

“My Home” Now Customizable

Convergence - Fri, 2014-01-10 13:00

Good news from the CLE and LTG! Students, faculty and staff can now customize the “My Home” page in the CLE. This includes the ability to reorder the list of courses displayed on the “My Home” page and also configure the number of courses to display.

We have received a number of requests for the functionality to customize the “My Home” page in the UCSF, especially at the beginning of the semester when students are organizing their courses. To help support this need, LTG has developed a support document detailing how to customize the “My Home” page. Click below to review the document:

Customize the My Home Page

As always, contact the Learning Technologies Group with “My Home” customization or general CLE questions. For more information on the, visit the CLE Support Center.

Image Credit: John Conserta, Phil Gibson

Categories: Convergence

New Articulate Upgrade Available

Convergence - Fri, 2014-01-03 09:45

The popular rapid eLearning development software, Articulate, has recently been upgraded and lucky for us, we have it here at the UCSF Library Tech Commons!

Lots of exciting features have been added, as well as some general fixes for ease of use. The biggest feature is being able to easily publish for viewing presentations on iPads! Take a look at a LTG-created document on what else is new with the Articulate ’13 version.

If you’re interested in checking it out or using it for a project or course, just reserve the CL245 Multimedia Room.

If you’re a UCSF faculty, staff, or student, feel free to contact the UCSF Learning Technologies Group to schedule an appointment on using the upgraded software.

For more support on using the multimedia available in the UCSF Tech Commons, visit the Multimedia Support Center.

Categories: Convergence

New Support Resources Available for the Holidays!

Convergence - Fri, 2013-12-20 15:16

This is the season for giving and members of the Learning Technologies Group have been working hard to develop a number of new CLE Support Center resources for the UCSF community. Recent additions include:

We have also developed a Multimedia Support Center located on the CLE to provide a centralized resource for multimedia and equipment support documentation and best practices. Below are recent additions to the Support Center:

This is the last post on the Convergence blog for 2013. We wish everyone happy holidays and look forward to more exciting resources and services from LTG in 2014!

As always, contact the Learning Technologies Group to learn more about the CLE, Tech Commons multimedia resources, or just stop by to say “hi!”

Image Credit: Erin Hayes

Categories: Convergence

Upcoming CLE Upgrade to Moodle 2.4.7

Convergence - Fri, 2013-12-13 09:45

As the UCSF finals week slows down and the holiday fun ramps up, the CLE will be undergoing a minor update to the Moodle version 2.4.7. This update happened on Friday, December 13, 2013. When upgrades happen, the UCSF CLE is unavailable for approximately two hours at that time.

Some of the changes you may notice to the system include:

PDFs will now display properly on iPads (and other mobile devices) Thus far, we’ve had to live with PDFs not displaying or scrolling properly on iPads. But, after the Moodle 2.4.7 update, PDFs will work smoothly on mobile devices when the default setting (Automatic display) is used. Extra blank rows will no longer display at the end of various lists Course instructors and managers may have noticed this when looking at Participant lists, Assignment submission lists, and others, but this will no longer be the case in the update. Changes to Box repository functionality With the upgrade, it will no longer be possible to link to files uploaded in Box. Moving forward, files will need to be copied into courses (which is the recommended approach anyway). The good thing is that during the update, any existing Box file links will copy the files into the courses.Also, moving forward, users will be required to login to their Box accounts during each CLE login through the file picker. Fortunately, this authorization step is very fast and only requires clicking one extra button.

A variety of other bugs and glitches were also fixed in this release to help keep the system working properly. Please be aware that UCSF will be undergoing an even larger upgrade to Moodle 2.5 in early 2014. We’ll be sure to share all the exciting details before then! Until then, enjoy your holiday break and time with friends and family!

Categories: Convergence
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