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Using Mendeley for Collaboration

In Plain Sight - 6 hours 49 min ago

A new generation of citation/reference management applications are making it easier to share references and text with colleagues. This is the first of a series of posts looking at some of the most popular ones.

Of all current reference managers Mendeley probably stands out as a collaboration tool for researchers. Mendeley is a desktop and web program for managing and sharing research papers and discovering research data. Its social networking features facilitates collaboration among researchers through the creation of groups which allow you to collaborate with any member of the Mendeley community. In private groups, you may share and annotate a list of documents within your PDF organizer, allowing you to collaboratively tag and annotate research papers. In public groups, you may create a reading list with your colleagues and make it accessible to anyone on the web. Groups now also have an activity feed on Mendeley Web and in Mendeley Desktop, helping you stay up to date on new additions and discussions within the group.

View this short online tutorial explaining how to utilize Mendeley groups for collaboration:

 

 

 

 

 

 

 

 

Categories: In Plain Sight

Reminder: Collaborate Retiring August 2

Convergence - 8 hours 48 min ago

This is a friendly reminder that on Saturday, August 2, UCSF faculty, staff and students will no longer be able to create or join Blackboard Collaborate web conference sessions, and all recorded Collaborate sessions will be deleted from the UCSF Collaborative Learning Environment (CLE).

As part of the CLE Refresh, Blackboard Collaborate will no longer be supported at UCSF. Read more in the June 11, Convergence blog post Collaborate Retiring on August 2. WebEx is the web conference system supported on campus by the TeleHealth department.

If you would like to request a WebEx account or if you have general questions about using WebEx at UCSF, please contact Najla Faranza with the TeleHealth department at Najla.Farzana@ucsf.edu before your next UCSF course.

The Learning Technologies Group have been busy using WebEx in conjunction with the CLE for support and collaboration. The WebEx and CLE support document provides step-by-step instructions for adding WebEx sessions and recordings to CLE courses (click the image below to view the support document).

Questions?

Do you have innovative ways of using WebEx inside and outside of the classroom at UCSF? Please share them with the UCSF community in a comment below!

Image Credit: WebEx

Categories: Convergence

Bartholin’s treatises on snake poisons

Brought to Light Blog - Thu, 2014-07-24 11:39

As it’s the height of summer, that time of year when many of us head outdoors a bit more often, we thought we’d highlight a first edition from our rare book collection that addresses a potential hiking hazard– snake bites.

Dissertatio prima [et secuna] de theriaca in officina Christophori Heerford Sen. Pharmacop. was published by Matthias Godicchenius for Petrus Hauboldus in Copenhagen, 1671. The volume is composed of two dissertations on snake poisons and their antidotes, issued from the laboratory of two Copenhagen pharmacists. The manner in which Bartholin approaches the topic is of particular significance as it assumes that blood circulates throughout the body. He was one of the earliest advocates of Harvey’s theory of blood flow.

Thomas Bartholin was no slouch himself. He discovered the lymphatic vessels, contributed to anesthiology research, and came from an utmost scientific family that can boast pioneering work in the olfactory nerve, light ray double refraction, and discovery of Bartholin’s gland.

We hope you’re all enjoying the summer. Be safe and remember that even breeches and stockings may not protect you from everything.

Categories: Brought to Light

Lock It Up: Encrypting Your Mobile Phone

Mobilized - Tue, 2014-07-22 06:00

Your smartphone might be the most powerful portable computer you own. It can also contain a lot of personal information. With photos, financial apps, passwords, and email stored on the device, a lost or stolen phone in the wrong hands can be catastrophic.

With smartphone thefts on the rise, it’s no wonder that the FCC recommends that you set up password security on your phone, yet one third of all U.S. users still do not have a four digit PIN lock. If your phone does ever fall into the wrong hands, encrypting your phone this way will add a layer of security.

Do It Now

Before making any upgrades on your phone, it is best to back up all the data on your device. Your contacts, documents, and photos can be synced and stored on your computer through your iTunes or Android software.

All iPhones 3GS and later, and all iPad models have hardware encryption, so protecting your iPhone or iPad (iOS) is simply a matter of turning on your passcode through the Settings > General > Passcode Lock.

Encrypting an Android device requires a little more effort and is done through Settings > Security. You can also encrypt your SD card from this menu, if you have one. Note that this process might require an hour or more to fully encrypt your device, so be sure it is fully charged or plugged in. Once your Android device has finished encrypting, remember to power off and restart your phone for the changes to take effect. If you want a higher level of Android security, you can install encryption software like SecureMe, which uses a military-grade algorithm that can encrypt and hide individual notes, photos, and messages.

The Bottom Line

The reality is that a growing number of organizations are now requiring that mobile devices be encrypted before allowing access to their email systems. Even if you are not required to do it, neglecting to encrypt exposes your personal information to unnecessary risk. As I’ve outlined, encrypting your mobile devices is a fairly simple process and once completed will provide a crucial layer of security, in case your phone is ever lost or stolen.

photocredit

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Categories: Mobilized

Announcing the 2014 CLE Refresh!

Convergence - Fri, 2014-07-11 12:11

The UCSF Collaborative Learning Environment (CLE) is getting a makeover! On July 26, 2014, the CLE (powered by Moodle) is being updated from version 2.4 to 2.6. [Ed. note: Due to issues the theme developer has encountered, the CLE upgrade will be delayed to the following Saturday, August 2. The site will be unavailable from 6am-2pm on that day.]

This is a major update for UCSF’s online learning management system that includes a number of improvements to the usability and performance of the system. All users of the system, including students, faculty, and staff, will benefit from this update.

The most noticeable update will be the new look and feel of the site, including the enhanced home page and modern course design. Here’s a sneak peak of the new look here (subject to change before the launch date):

Along with the new look, the site will have a responsive design and be mobile friendly! This means the site will scale nicely on all devices and screen sizes, such as smartphones and tablets. There are many other new exciting features that Instructors and others who are responsible for managing CLE courses will find after the upgrade. Take a look at the Top 10 Most Notable Features!

We’ll be jumping right to the 2.6 version, so we get to take advantage of the features from 2.5, as well as 2.6. If you’d like a full list of the new features, take a look at moodle.org’s 2.5 Features List and 2.6 Features List.

The Library and the Learning Technologies Group is gearing up to provide user support for this refresh. We will be offering webinars and consults during the time of the launch to help you get acquainted with the system and answer any questions you may have. And starting in the fall, we’ll be offering our popular CLE Clinics again! As always, please let us know if you need any support or have any feedback on the new system by emailing learningtech@ucsf.edu!

Categories: Convergence

Will You Have a Kill Switch When You Need It?

Mobilized - Wed, 2014-07-09 01:30

Today’s smartphones carry an unprecedented amount of personal information. Not just contacts and email, but web history, social network applications, cloud storage, photos, financial applications and more are at risk, if your phone is lost or stolen. Add integration with your work servers (e.g. email, contacts, remote desktop) and your phone becomes a potential risk for leaking business information as well.

Cellphone theft is sharply on the rise, and Consumer Reports estimates from its national survey that 3.1 million Americans were victims of smartphone theft in 2013. With the likelihood of cellphone theft rising, alongside the ever-growing amount of data these devices store, the time couldn’t be better to take steps to protect yourself.

Legislation is moving forward in California which would require cell phones sold in the state to come equipped with theft-deterring technology, commonly referred to as a “kill switch.” Minnesota already has a law in place slated to require this technology on any smartphone manufactured and sold after July 1st, 2015. Kill switch technology would empower a smartphone owner to remotely disable and wipe the device. A major feature release in Apple’s iOS 7 in 2013 was “Activation Lock,” a typical kill switch feature that implemented lock and wipe functionality. In the first five months of 2014, thefts of iPhones in San Francisco dropped 38%, in New York by 19%, and London by 24% compared to the previous year. Proponents of mandating this technology argue that it dis-incentivizes would-be thieves and gives users peace of mind.

The good news for iPhone and Android users is that you don’t have to wait for the mandate! The sections below outline Apple’s offering for iPhone, Google’s offering for Android, and my personal favorite for Android.

Apple’s Activation Lock

Activation Lock requires an iCloud account to remotely manage your phone. Activation Lock works on iPhone, iPad, and iPod Touch devices running iOS 7 or later. Like other iCloud services, you’ll need an Apple ID to use the feature, but chances are you already have one if you own an Apple Device. More information about Apple ID can be accessed here.

Activation Lock is set up automatically, when you enable Find My Phone on your iOS 7 device. To do so, follow these steps on your iPhone or iPad:

  1. Go to Settings.
  2. Tap iCloud.
  3. Sign in with your Apple ID, if necessary.
  4. Turn on Find My iPhone.

Lost Mode is a great option included with Find My Phone. Login at iCloud.com/find and activate Lost Mode on your iOS device if you think it may be lost or stolen. Set an optional custom message (e.g. “Hey! You found Ben’s phone! Please call his roommate at 555-123-4567 and he will reward your handsomely”). Lost Mode protects your phone with a four digit passcode. Even if you wipe your device, your custom message and lockscreen will remain active, preventing unauthorized users from using your device.

You can find more information about Activation Lock and Find My Phone here.

Google’s Android Device Manager

Android Device Manager is Google’s implementation of kill switch technology for the Android platform. To use Android Device Manager, you’ll need to have already connected a Google account to your tablet or phone.

Follow these steps to set up Android Device Manager on your Android tablet or phone.

  1. Download and install the Android Device Manager application in the Google Play Store.
  2. On your Android device, open Google Settings from your Application Menu and open Android Device Manager settings. Note, Google Settings is distinct from Settings in your Application Menu.
  3. Turn on Remotely locate this device
  4. Turn on Allow remote lock and erase

From the Android Device Manager webpage you can locate your device in Google Maps, lock it with password and optional alert message, erase data, and send a ring command. For the location feature to work properly on Android 4.1 or higher, you’ll need to have location access enabled. You can define location access settings to employ any combination of GPS, cell tower, and wireless access point information to determine your device’s location. Note that GPS is more accurate, but will negatively affect battery life.

AndroidLost –– like Android Device Manager, but better.

AndroidLost is a feature-rich kill switch application for Android users. It can be installed alongside Android Device Manager and has some additional functionality you may desire. Like Android Device Manager, it also requires a Google account to be setup on your device.

In addition to erasing data, setting a password lock, and sending ring commands from a webpage, AndroidLost allows you to remotely take photographs and audio recordings with your device’s camera and microphone, fetch call list and SMS logs, set a custom alarm, back up photos, start a phone call, and more.

Unlike Apple and Google solutions, you can also send all these commands to AndroidLost via text message from another phone (at your approval, of course.) You could, for instance, send the text message “androidlost alarm 60″ and your phone would sound an alarm for 60 seconds. Or you might send the “androidlost erasesdcard” command in a text message in dire circumstances to keep your phone operational, but wipe the contents of the SD card. Sending these commands from a trusted phone might be useful if you are unable to access a computer after losing your device.

Another great feature is being able to remotely turn on and off the GPS. To save battery life, I keep my location access disabled on my Samsung smartphone unless I’m using Navigation features. It is very likely that if I lost my phone I would be unable to locate it using Android Device Manager. Using AndroidLost, I could enable location access on my lost phone and begin tracking it.

AndroidLost’s website is a bit lackluster and the software is still technically in beta, but the majority of features and commands are available free-of-charge. With that price tag, and the ability to run it in-tandem with Android Device Manager, AndroidLost is a great tool to consider including when setting up your phone or tablet.

Secure your AppleID and Google Account

While all three options above can help protect your data, they all come with the risk that persons with unauthorized access to your AppleID or Google account password could also remotely wipe or lock your device. Whatever application you decide to implement for your device, you must protect the account that can authorize the kill switch with a strong, secure, unique password.

Another consideration is two-step authentication. Two-step –– also known as two-factor –– authentication is an excellent way to keep your important accounts secured. The first factor is a username and password (something you know,) while the second factor will oftentimes be a one-time code (sent to something you have, like a phone.) This second step is an added layer of security that can prevent unauthorized access, even in the event that your password is compromised. It is becoming more common that the second factor is delivered to our smartphones. Your AppleID sends a 4-digit code to your phone as a second authentication factor, while your Google Account uses an Android application called Google Authenticator to generate codes.

If you do use Apple or Google’s two-step authentication, and you lose your device, logging into iCloud or Google Device Manager to manage your device will be more complicated. Apple users should refer to the frequently asked questions for two-step verification and read up on the 14 digit recovery key you should save. Google users similarly can employ backup codes to login to accounts and manage devices.

Be Ready to Report

Lastly, the Federal Communications Commission (FCC for short) has a list of guidelines and recommendations on how to safeguard yourself against wireless theft. A great tip they offer is to document your device’s make, model, serial number, and unique identifier (either the International Mobile Equipment Identifier (IMEI) or the Mobile Equipment Identifier (MEID) number.) You can give this information to police when you generate an official report, and it could be helpful in identifying your device if it is recovered. The FCC also has a useful list of carrier contact information that you can consult to report lost or stolen devices.

We hope you will never need to remotely wipe your device or report it stolen –– but an ounce of prevention is worth a pound of cure. Take a few steps to prepare for the worst, and you can rest easy.

photo credit: dumbledad via photopin cc

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Categories: Mobilized

Scopus: a Database Inspired by the Hamerkop Bird

In Plain Sight - Mon, 2014-07-07 16:03

 

 

 

 

This is a photograph of the Hammerkop bird (Scopus umbretta).  Impressive looking, isn’t it? But what’s it doing strutting around on this blog? It just so happens that UCSF has a trial for the Scopus database through 2014, and the name, Scopus, was inspired by this bird,  reportedly because it has excellent navigation skills. (see the connection ?)

So what is Scopus? It’s a database of peer-reviewed literature and quality web sources with smart tools to track, analyze and visualize research. There is some overlap with MEDLINE but Scopus includes records from the EMBASE database, so it has especially strong European coverage. Scopus allows researchers to see who has cited their work in the past, and to follow new citations going forward by setting up alerts through email or RSS. It allows research officers to develop a profile of UCSF research

Scopus can help you:

  • Find related documents by shared references, authors, and/or keywords
  • Match an organization with its research output using Affiliation Identifier
  • Identify collaborators or subject experts with Author Identifier
  • Track citations over time for authors or documents with Citation Overview/Tracker
  • Assess trends in search results with Analyze Results
  • View h-index for authors
  • Analyze an author’s publishing output with Author Evaluator
  • Gain insight into journa performance with Journal Analyzer

Scopus is available from the UCSF Library on a trial basis through the end of 2014.

I’m afraid that unlike PubMed this database is only available to UCSF affiliates and you’d have to fly to Africa to see the Hamerkop.

 

 

Categories: In Plain Sight

iMovie 10: New Workflow

Convergence - Mon, 2014-07-07 09:00

In our previous post, we discussed important changes to the most recent version of Final Cut Pro, and how those changes affect your video editing workflow. In this post we will have a similar discussion about the changes to the new version of iMovie.

The latest version of the application is iMovie 10, and it is installed on each of the Mac workstations in CL240 and CL245. It is a simple yet powerful video editing application that has undergone a number of makeovers in the past few years. Improvements in version 10 include a refined interface, color matching features, native file editing (no more waiting for an import to finish before you can start editing), ability to export to MP4, and the use of a new “library” file to manage your projects.

It is very important to understand the new library method for file management, because all of our workstations in the Tech Commons area are “locked down” and files are erased upon reboot!

All related project files, events, imported media and rendered media are now collected into a single file called a library. In iMovie ’09 and earlier, project files were spread out between two folders, and mixed up with other projects, so it was difficult to archive and move projects to an external hard drive. Now you only have to copy a single file when backing up your projects.

Also note that Apple renamed “projects” to “movies,” you know, just to make things more interesting!

Download our new “Managing iMovie 10 Movie Files” document, which offers a detailed explanation, along with step-by-step instructions for updating, creating and archiving files in iMovie 10.

Print versions of this handout are also available at each multimedia workstation in CL240.

As always, please leave your comments and suggestions below, and we look forward to seeing what you create with the new version of iMovie!

 

Categories: Convergence

Upcoming July 10th Citation/Reference Manager Drop-In Clinic at Mission Bay

In Plain Sight - Thu, 2014-07-03 13:00

Need advice on which citation/reference manager to use?  Already a user but having a few problems? The UCSF Library is starting a series of drop-in clinics allowing you to talk one-on-one with a librarian about selected citation management programs such as EndNote, RefWorks and Zotero. Please bring your laptop if that’s what you use.

When: July 10th, 9:00 am to 11:00 pm.

Where: Computer Classroom, CC151, Mission Bay Library

The July clinic will include a short presentation on collaboration using EndNote Basic (aka Web)

UCSF Library Class Schedule

Categories: In Plain Sight

New RefWorks Write-n-Cite Version 4 Renamed “ProQuest for Word”

In Plain Sight - Thu, 2014-07-03 11:43

RefWorks have recently released an upgraded version 4 of Write-n-Cite. However, when you download this new version you may be wondering why you now get a ProQuest tab appearing in Word. That’s because the RefWorks folks have changed the name of the new Write-n-Cite utility program to ProQuest for Word. You can still download the program from the Tools menu in your RefWorks account.

 

 

 

Click here  for more information on installing and using ProQuest for Word.

Categories: In Plain Sight

Task Management Apps Revisited: Part 3 – Any.do

Mobilized - Wed, 2014-07-02 01:31

In this post, I’m following up on my previous reviews of task management apps with another look at Any.do. When I last looked at task management apps, I was committed to using Google Tasks, and I concluded that the GTasks app offered me the best mobile experience (as Google doesn’t offer a mobile app for Tasks). Although I had seen great reviews of Any.do and liked its clean design and gesture-based interface, I didn’t want to order my task list using loose deadlines like This Week and Later. I also noticed that Google Tasks did not always sync reliably with Any.do.

Also, at that time there was no web interface for Any.do, and I wasn’t consistently using Chrome (there was and still is a browser extension for Chrome). Recently, the Any.do web app was finally released. In general, the web interface works well. It looks as nice as the mobile app and just feels like a logical extension of it:

Since I’ve already been using the Any.do app on my phone, the time seems right to revisit Any.do for Mobilized.

Changing Needs

Since my last look at task management apps, my needs evolved somewhat. These changes left me less committed to Google Tasks and more willing to experiment with Any.do:

  • It became more important to me to create tasks while on the go, or at home but away from my laptop. This made me more likely to add tasks from my phone, rather than in Google Tasks.
  • When I did create a task in Google Tasks, I got increasingly tired of having to pull out my phone in order to add a reminder notification. It made more sense to create the task using an app in the first place.
  • I’ve had a lot of tasks with changing deadlines. I also had other tasks that didn’t have a firm deadline, but needed continual action, and I didn’t want these all lumped together in the “No due date” area where I’d likely lose track of them. Google Tasks — and the apps I was using with it — required too much work to manually revise the deadlines of these tasks. It can also feel defeating to continually push back deadlines, even when the deadlines are just loose targets.
  • I wasn’t using Google Calendar much for deadline management, although I still wanted to see important deadlines on my calendar.
  • I got frustrated with some aspects of the Google Tasks interface. In Firefox, it’s possible to edit an existing task by clicking on the arrow to the right of the task, but this doesn’t work in Chrome. These days, I mostly use Chrome, so I found this annoying.
Experimenting with Any.do

I started using Any.do on my Android phone (without syncing with Google Tasks) because my Google Tasks list had begun to feel long and unmanageable. Any.do provided an easy way to organize tasks for the next few days. I organically began using Any.do for casual tasks that weren’t urgent, and Google Tasks for items with firm, important deadlines.

Any.do has been great for quickly creating tasks using my phone. It offers the ability to create tasks using predictive text and speech recognition. I like the fact that it can automatically add a reminder to return a missed call. You can also create a task in email by emailing do@any.do.

I began to see the benefit of Any.do’s organization scheme — Today, Tomorrow, Upcoming, and Someday (Someday contains all tasks that don’t have an assigned date). These simplified categories help me set goals for what I want to accomplish, but if all of today’s tasks don’t get done today, Any.do automatically pushes them to the next day — no need to spend time entering new deadlines.

In both the phone and web app, Any.do also makes it easy to drag tasks from one date to another, and to put them in any order you like within that deadline group.

The Any.do Moment feature, which can be disabled or set to occur only on certain days of the week, reminds you once a day to spend a minute organizing your to-do list. I think this helps overcome one of the biggest hurdles to success with a task management app — simply remembering to use it.

Any.do makes it easy to 1) create a manageable list of things to get done in the next few days, 2) revisit your task list each day, and 3) postpone tasks without too much guilt (this may be a pro or a con, depending on your style). The minimal design with generously sized type, and the pleasant reminder chime makes it a joy to use — most of the time. I do have a few issues with Any.do.

Issues with Any.do
  • At times, I find the gesture-based interface so pared down that it becomes confusing.
  • Setting up a recurring task

    When adding a sub-task (“note”) in the web app, it’s strange that you have to hit both Return and then Save to save the note.

  • The customization of recurring tasks is something that many users find lacking. You can’t set repeat tasks to occur, say, every weekday. You can set simple recurrences.
  • A minor annoyance, but one that can be turned off: Any.do has commercialized the app a bit. Amazon purchasing is integrated for certain tasks that contain the word “buy,” and the app presents you with “rewards” that are basically just advertisements.

But these are minor complaints. My main issue is still that Any.do doesn’t sync reliably or automatically with Google Tasks, and I’m not ready to totally give up on Google Tasks. I tried syncing the two and at first didn’t see any problems, but after multiple syncs, I ended up with many duplicate tasks, garbled notes, and strange due dates (e.g., 1969). This issue keeps me from going with Any.do as my sole task management app.

The Bottom Line

Any.do works really well for me for keeping track of tasks coming up in the next few days, especially when I want to create a list of simple tasks while on the go. It’s great for quickly adding tasks like errands, chores, and phone calls. The Someday category, which holds all tasks without a deadline, is a good hold-all for non-critical tasks that I don’t want to forget. But when I want to schedule something with a firm deadline, especially if it’s a few weeks off, I still find it best to enter that task in Google Tasks — and sync it to mobile using either the Tasks or GTasks app.

If you’re not using Google Tasks, and you don’t have a lot of mid-range deadlines to keep track of, Any.do may be the task management solution for you.

Any.do Moment screenshot by Nicole Cozma/CNET.

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Categories: Mobilized

Bay Bridge, 1947

Brought to Light Blog - Tue, 2014-07-01 09:09

Bay Bridge at dusk, 1947, MSS 2011-23

A slide of the Bay Bridge at dusk in 1947 from the Robert L. Day collection, MSS 2011-23.

Hope you all have a wonderful holiday weekend!

Categories: Brought to Light

Tips for Recording Audio Narration

Convergence - Wed, 2014-06-25 14:44

Many staff and faculty take advantage of the eLearning Studio, especially the Articulate Studio software, to get outside of the traditional lecture and flip their classroom with some audio narration. Employing this type of teaching model is beneficial for both faculty and students, however most folks don’t anticipate how challenging designing for online delivery can be. Use the following tips to help you think through how to best include audio narration in your next CLE course.

The number one piece of advice the Learning Technologies Group (LTG) gives to faculty and staff who are including audio narration is to write and practice reading a script before coming to the eLearning Studio to do their recording (and maybe even before you create your slideshow!).

Writing text for a learner to read is a lot different than writing text that will be listened to. A voiceover script is like a conversation with your learners, so write with listening in mind and give your learners the feeling that you are actually talking to each student personally.

Be sure to include transitional statements when moving from one topic to another. Phrases like “Now that we have a better understanding of [insert topic], let’s look at how to apply [insert next topic] or “Let’s shift gears to discuss [insert next topic]” help in carrying the learner along with you as you talk through the content.

Keep your script sentences short, simple, and direct. This will require some editing after your initial writing. When reviewing, first, take a look at the text at the paragraph level and cut out the sentences that aren’t really saying very much. Then, go to the sentence level and cut out the unnecessary words. You’ll probably find many ways to reduce the words on the page, but keep the content in tact.

Ideally, a script shouldn’t match the text learners see the screen verbatim. People read much faster than narration can play and this may be frustrating for the learner. This is a great opportunity to determine if your slides are visually appealing and pithy enough. Take advantage of the two different modes of delivery (audio narration and visual text) and deliver each piece of content in the mode that makes the most sense. (Check out the other UCSF Learning Technologies blog The Better Presenter for more tips on this.)

Always read your script out loud when you review it. Ask yourself is this how people really talk about this topic? Well designed courses reflect reality. Because of that, try to keep your writing and delivery as honest as possible. Your learners will appreciate it!

As you can see below, in Articulate Presenter, the speaker notes that you add to your PowerPoint slides appear for you along the side of the screen when you record narration in the software. Take advantage of this feature and copy the script for each slide into PowerPoint!

Additional spacing makes your script easier to read. Add a hard return between each sentence of your script. Also, mark the places in your script where you’ll want to add a natural pause or an inflection in your voice for emphasis. Indicate pauses with the word “pause” in brackets and indicate emphasized words with bold or italicized text.

When you’re sitting in the Studio about to start your recording, it’s best practice to wait one or two seconds from clicking the record button to beginning to speak. This will go a long way for the learner who’ll be listening to the slides back to back. Instead of receiving the information rapid fire, this gives them a short time to process the content on the slide before the narration begins. It’s also a good idea to wait a second or two when you’re finished speaking to stop the recording, especially if you or someone else will be editing your audio files.

Although most of us are neither professional actors nor voice over talent, it still is worth trying to add in differences in tone and inflection to make it clear why the content is important to the learners. Think about the kind of attitude you would want to hear when listening to a recording. Most eLearning developers and scriptwriters encourage the use of an informal, friendly tone in the delivery of the content. Help learners make a connection with you and stay engaged in the content. Listen to examples of well-done narration for online Learning by voice-over artists.*

Lastly, be open to rewriting the script as you’re recording or even after you think you’re done! You may decide something should be reworded, deleted, or added in while you’re in the Studio. And that’s OK, too! Ad-libbing helps with enhancing the natural flow of the conversation and makes for a more engaging course experience.

To learn more about the audio, video, and multimedia software and equipment available to you as a part of the UCSF community, check out the Multimedia Support Center or contact the Learning Technologies Group!

Do you have any tips or tricks for audio narration or script writing that you’d like to share? Please write your comments below!

*Please note the LTG has never worked with this artist and therefore, are not specifically recommending working with her.

Headset Image Credit: Microsoft Office

 

 

Categories: Convergence

Additions to the Catalog

Brought to Light Blog - Wed, 2014-06-25 12:13

As always, we’ve been working to make more and more collections accessible for research. The following are additions to the catalog over the past few months. Subject highlights include UCSF history, neurology, tobacco control, and stem cell research.

Contact us if you have any questions or would like to learn more. Don’t hesitate to use the calendar on the right to make an appointment to use collections!

AR 2002-18 University of California, San Francisco School of Medicine — Office of the Dean videotape collection, 1991-2003: Videotapes of lecture series, including Dean’s Research Seminar Series (DRSS), Galante lectures, and other special lectures/symposia. Also includes State of the School addresses, faculty meetings, academic senate meetings, award ceremonies.

AR 2012-12 University of California, San Francisco School of Dentistry records, 1952-1982: The papers of the UCSF School of Dentistry include: Newsletters of the Alumni Association of the University of California College of Dentistry, 1952-1980; Programs of the annual meeting of the Alumni Association of the University of California College of Dentistry, 1956-1977; Alumni Association of the University of California College of Dentistry by-laws and directory, 1974, 1981; CSEA UCSF Newsletter, 1956-1958; UCSF Alumni Association newsletter, 1982; UCSF magazine, 1982 Medi-Cal yearbooks; 2 photographs of School of Dentistry faculty and employees.

MSS 2010-16 Guenter B. Risse papers, 1987-2009: Papers relate to Risse’s research for his book “Mending Bodies, Saving Souls: A History of Hospitals” (Oxford, 1999). Materials include one binder with the original illustrations collected for the book, two folders with information about the origins of the illustrations and permissions to publish them, and one folder with correspondence and book reviews.

AR 2011-13 University of California, San Francisco School of Nursing, Master’s Entry Program in Nursing records, 1988-1991: The collection contains materials relating to the UCSF School of Nursing Master’s Entry Program in Nursing (MEPN) dated from 1988-1991. Papers include grants, clippings, promotional materials, various records from the program ranging from development to accreditation.

MSS 2011-18 Rheba Fradkin (de Tornyay) papers, 1946-1954: Collection includes photographs, nursing school application, reference letters, and clippings pertaining to Mount Zion School of Nursing graduate Rheba Fradkin (de Tornyay), the nursing school yearbooks, issues of NOIZ and Bib & Apron (1953-1954), announcements, pamphlets and recruitment brochures.

AR 2013-02 University of California, San Francisco School of Medicine Office of the Dean records, 1999-2012: Records include photographs, negatives, slides, contact sheets, CDs, and DVDs from the School of Medicine Dean’s office.

MSS 2012-29 Marilyn Reed Lucia film, 2012: The collection contains the film “Steadfast Purpose: the Life of Marilyn Reed Lucia, MD,” produced by Arc Light Digital Media in association with UCSF in 2012. The film chronicles the life of Dr. Lucia, graduate of UCSF Medical School– first in medicine, then in psychiatry– who taught and practiced at UCSF as a Clinical Professor of Psychiatry for more than forty years. The film begins in the 1950s and continues throughout Lucia’s life.

AR 2011-04 UCSF School of Medicine, Class of 1963 Alumni collection, 2009-2013: Collection includes the newsletter founded and edited by UCSF School of Medicine alumnus Robert Sherins, M.D. issues 2009-1013, and the 50th Reunion Memory Book for his class of 1963.

AR 2007-09 Renee Reijo Pera laboratory notebooks, 1996-2007: Collection contains the papers of Dr. Renee Reijo Pera’s laboratory. Materials include laboratory notebooks and research data. Dr. Renee Reijo Pera performed embryonic stem cell research and established UCSF’s embryonic stem cell program in 2003. She was the UCSF co-director of the human embryonic stem cell research center, and director of the training program funded through the California Institute for Regenerative Medicine.

AR 2003-23 Dorothy Bainton papers, 1970-2012: Records from the UCSF Vice Chancellor for Academic Affairs office relate to the tenure of Dr. Dorothy Bainton. Materials include records from the Advisory Committee on the Status of Women (CACSW); files from the UCSF League of Women; other materials related to the status of women at UCSF; a copy of “Report on Ishi’s treatment at the University of California, 1911-1916;” materials related to the Distinguished Alumnus Lecture presented by Dr. Bainton at the University of Rochester School of Medicine & Dentistry in 2012.

AR 2013-23 University of California, San Francisco. Metabolic Research Unit collection, 1966: Collection contains materials that relate to the UCSF Metabolic Research Unit (MRU) and includes four photograph prints depicting employees and researchers of the MRU and the inauguration ceremony and a 1966 School of Medicine Alumni-Faculty Association bulletin with an article about the history of the MRU from 1950-1966.

MSS 2013-20 Melvin M. Belli Tobacco Control papers, 1950-1999: Professional papers of Melvin M. Belli (1907-1996), a high-profile attorney in San Francisco, California, relate to actual and potential litigation matters pursued by Mr. Belli and colleagues against tobacco companies. Materials consist of various court filings, media clippings, correspondence, memoranda, publications, and others.

AR 2003-13 Department of Neurological Surgery records, 1958-2000: Records from the UCSF Department of Neurological Surgery include: publications, reports, correspondence, pamphlets, brochures, photographs, videotapes, and films.

MSS 97-04 Howard C. Naffziger papers, 1907-1983: The personal and professional papers of Howard Naffziger include correspondence, newspaper clippings, photographs, ephemera, certificates, military orders, notes, diaries, and artifacts. Subjects matters include Dr. Naffziger’s military experience in World War I and II, biographical information, his experiences at UCSF and his instrumental role in neurological surgery, and other work-related information.

Categories: Brought to Light

Reminiscences about UCSF History

Brought to Light Blog - Fri, 2014-06-20 09:00

Within 18 years of California Statehood in 1850, the University of California was established in Oakland (1868). Already well-known in San Francisco were 2 private medical colleges, Cooper Medical College, which later was aligned with the University of the Pacific and then became the Stanford School of Medicine, and Toland Medical College, which first offered classes in 1864. Within 9 years (1873), Hugh Toland gifted the University of California with the school buildings and property in North Beach across from the San Francisco City and County Hospital.

Toland Medical Building was the site of science instruction for the College of Pharmacy (in 1875-1876) and Dentistry (1882-1891) as well as the Medical School (1864-1898)

Significantly, the origin of the U.C. Medical Department became California’s first State-sponsored school of medicine. The Regents of U.C. and the U.C. Medical Department Administrators joined forces to establish the State’s authority for medical licensure and established the standards of excellence for physicians, by creating and sharing oversight of the new California State Medical Board.

In 1873, the U.C. Medical Department accepted in its first class of students the first female medical student, Lucy M. F. Wanzer, who graduated in 1876. She established her practice in San Francisco and in opposition to the medical establishment of the San Francisco Medical Society she was accepted as its first female member, becoming an officer and then president soon afterwards. Despite the pre-eminence of her professional career, she could not vote until passage of the 19th U.S. Amendment to the Constitution in 1930 (read Dr. Sherins paper: Dr. Lucy M. Field Wanzer, First Woman Graduate U.C. Medical Department ).

Another well-known lady of San Francisco, Emma Sutro, daughter of SF Mayor, Adolph Sutro, also graduated from U.C. Medical Department in 1881. She became a physician despite great opposition by her father, who believed that women of such a socially elite family did not become doctors. Despite his misgivings, Sutro gifted the Regents of U.C. with part of the property from the Land Grant, Rancho San Miguel that he had purchased. That land became the campus of the “Affiliated Colleges” of Pharmacy, Medicine, Dentistry and Nursing.

Grading the site of the Affiliated Colleges, August 29, 1895.

Because of the devastation from the 1906 Earthquake and fires and the discovery of rats in the SF City and County Hospital in 1908, which risked a plague epidemic, the facilities of the Affiliated Colleges on Parnassus Heights became the premier sight for hospitalization in addition to medical education.

UC buildings on Parnassus ave.

In 1956, the ranking of the U.C. Medical Center was elevated to independent status as the University of California, San Francisco, making possible its administrator to receive the title of Chancellor (read Dr. Sherins papers: The Origin of UCSF: An Illustrated Retrospective).

Robert S. Sherins, MD graduated from the UCSF, School of Medicine, Class of 1963 and was certified by the American Board of Ophthalmology in 1972. He served on the active medical staff of Saint John’s Health Center, Santa Monica, California, from 1970 to 1997 and was Chairman of the Ophthalmology Section of the Department of Surgery from 1980 to 1986, as well as participating in the clinics and classes supported by the Southern California Lions Eye Institute at Saint John’s Hospital. Dr. Sherins completed his residency at Wadsworth Veterans Hospital and the Jules Stein Eye Institute at the UCLA School of Medicine in 1970, serving on the Clinical Attending Staff until 1984. He has been an active member of the Bay Surgical Society of West Los Angeles since 1973, serving as chairman in 1985 and historian since 1985. He is a founding member of the Saint John’s Physicians Alumni Association since 1997; serving as Chair from 1997-2006; and as Historian since 1997.

Categories: Brought to Light

Learn to Use RefWorks with these Online Tutorials

In Plain Sight - Wed, 2014-06-18 11:59

Don’t have time to attend a RefWorks class? Forget how to use it? There is now a series of superb short online tutorials that cover everything that RefWorks does, from adding references and linking PDFs to creating a bibliography.

 

 

 

 

 

You can also find more information and help on the UCSF Library’s citation management subject guide.

Categories: In Plain Sight

Final Cut Pro 10.1: New Workflow

Convergence - Fri, 2014-06-13 10:19

In the 4th quarter of 2013, Apple released a new version of its operating system (see previous post on Mavericks). Following that update, Apple also updated a number of their apps, including a “point” update to Final Cut Pro X. The application was updated from version 10.0.9 to 10.1. This update to Final Cut Pro is significant, because it fundamentally changes how project files are managed and archived. Both Mavericks and the new version of Final Cut Pro are available on each of the Macs in the Tech Commons, CL240 of the Parnassus Library.

This is especially important to users of our multimedia workstations, because our local hard drives are “frozen” and erased every night. So if you don’t properly manage your projects, you could lose your work!

Note: To discover which version of FCP you’re using, open the application, and choose “Final Cut Pro > About Final Cut Pro” from the menu bar.

The good news, is that the new project workflow is much easier to manage, because everything, including project files, events, imported media, and even rendered media is now collected into one single file called a library. Moving projects from one computer to another is as simple as dragging and dropping the library file using the Finder. And furthermore, you don’t have to format your external hard drive as “Mac only” anymore to archive your files!

If you have existing projects that were created in Final Cut Pro 10.0.9 or earlier, you will need to “update” the file before you can edit with the new version. If you are starting a new project, you simply need to save the library file to your external hard drive before you begin editing.

Click here to download our new “Managing Final Cut Pro 10.1 Files” document, which offers a detailed explanation, along with step-by-step instructions for updating, creating and archiving files in Final Cut Pro 10.1.

Print versions of this handout are also available at each multimedia workstation in CL240.

Stay tuned, because coming soon we will have documentation on the new version of iMovie (v10), which also uses the new library file workflow!

Categories: Convergence

Collaborate Retiring August 2, 2014

Convergence - Wed, 2014-06-11 12:44

On Friday, July 25, 2014 Saturday, August 2 the Blackboard Collaborate web conference system will no longer be supported at UCSF. [Ed. note: Due to issues the theme developer has encountered, the CLE upgrade will be delayed to the following Saturday, August 2.]

As part of the UCSF Unified Communications plan, WebEx will be the web conference system supported on campus by the UCSF TeleHealth and Telemedicine department.

UCSF faculty, staff and students will no longer be able to create or join Collaborate sessions, and all recorded Collaborate sessions will be deleted from the Collaborative Learning Environment (CLE) on August 2, 2014.

What do you need to do?

  1. Beginning the week of June 20th, the UCSF TeleHealth department will manage the distribution of WebEx accounts. If you are an active Collaborate user, we highly recommend that you stop using Collaborate and transition to using WebEx by July 1. Please contact Najla Faranza at Najla.Farzana@ucsf.edu for more information on WebEx accounts.
  2. If you have recorded Collaborate sessions in the UCSF CLE that need to be archived for viewing after August 2, 2014, please follow the instructions provided in the Archiving Collaborate Recordings in the CLE document.
  3. If you have recorded Collaborate sessions hosted outside of the CLE that you would like to archive, please contact the Learning Technologies Group for instructions.

Please note that all School of Nursing Collaborate recordings will be converted and downloaded by School of Nursing staff. If you are faculty in the School of Nursing, please contact Xinxin Huang at xinxin.huang@nursing.ucsf.edu to access archived Collaborate recordings.

What is WebEx?

The Learning Technologies Group has been testing WebEx and is excited for its release at UCSF. While WebEx and Collaborate share much of the same functionality, we have found WebEx to be much more user-friendly with a softer learning curve. We are confident that Collaborate users will have a smooth transition to WebEx and are working hard to develop support resources for using WebEx with the CLE.

We will email Collaborate users during the week of July 28th with documentation and best practices for using WebEx with the CLE. As illustrated in the table below, the functionality of the Collaborate and WebEx web conference systems are very similar:

Please contact the Learning Technologies Group with any questions about the transition from Blackboard Collaborate to WebEx.

Categories: Convergence

Vegetarianism and Raw Food in the 1930s

Brought to Light Blog - Tue, 2014-06-10 09:36

Many of us would assume that the vegetarian diets and other trends in eating one hears of so often lately are a more recent fad– a preoccupation brought on by modern life. Or, especially for those of us in the San Francisco Bay Area, we’d perhaps date them to the 1970s. However, a pamphlet from the George Williams Hooper Foundation Administrative Records, 1882-1958, collection number AR 59-1, shows us that like many ideas, vegetarianism has been around longer than we have.

The following issue of The Vegetarian and Fruitarian from March 1932, published in Lewiston, Idaho, promotes ethics, ideals, culture, health, and longevity. It describes itself as “a fund of information as to ethical and physical reasons for choosing meatless foods– for an argument or debate this booklet fits in nicely– giving ammunition for proving that vegetarianism is sound and logical.”

The Vegetarian and Fruitarian, March 1932

At the time, the vegetarian and raw food movements were, in part, tied to feminism. It was viewed as a way to free women from the confines of the kitchen and allow them to pursue other activities and interests. Notice the brief article “Vegetarian Soups for the Hurried Housewife” below on page 16. In the lower right hand corner of page 17, “Places to Visit When in Los Angeles” recommends raw food living “if you are wedded to the cook pot and would like to know of something different.” Similar to various lifestyle publications and articles today, it goes on to advise a vegetarian-friendly guest house in the area. Other vegetarian recipes appear across both pages such as Mock Hamburger– the parenthetical note for which is particularly interesting.

The Vegetarian and Fruitarian, March 1932, page 16 and 17. Hooper Administrative Records, AR 59-1.

Pages 14 and 15 give voice to two other current food and health trends that have history in the early 20th century– carbohydrates as devil and raw food. A Texas subscriber wrote in that she believed that the raw food diet had cured a number of her family’s ailments, including one of her daughter’s bad tonsils. The article on page 15, “Lowly Spud Seeks Help,” attempts to make a case for the healthfulness of potatoes to help bolster decreasing potato sales. It says, “Women have a mistaken idea. Potatoes, it is claimed, do not round out the figure.”

The Vegetarian and Fruitarian, March 1932, page 14 and 15. Hooper Administrative Records, AR 59-1.

For more information on the George Williams Hooper Foundation please see a brief history of the organization on the UCSF History Website and their current website. I’d also like to point you toward the post on Slate’s The Vault blog about 19th Century Vegetarian Personal Ads, which I found quite interesting.

Categories: Brought to Light

Production Packer Passwords: Securing the Root User

CKM Blog - Mon, 2014-06-09 17:21

Packer is a tool for creating identical machine images for multiple platforms from a single source configuration. It is mostly used to create base images for developers using Vagrant. However it’s just as useful for creating virtual machine (VM) images to deploy in production. Using Packer in this way, you can create a consistent starting point for VMs which are then provisioned further with, for example, Puppet or Chef, creating a ready-to-deploy image with your application already installed.

One minor headache for using Packer in this way is how to safely create a root account with a known password without exposing that password in configuration files.

The key to this process is hooking into the scripted install process. For Debian this is known as Preseed. Redhat calls it Kickstart. Most Packer VMs are built with some kind of Preseed/Kickstart file.

You can override the options in the file with some passed on the command line of the Packer boot process. This will allow you to use a dynamic root password instead of a hash stored in a file.

First update your Packer JSON file to prompt for the root password by adding it to the variables section:

"variables": { "root_password": null }

Now, when you run the Packer install, you will be prompted for a root password. You have access to it in your Packer scripts as user `root_password`.

The next step is to replace static SSH credentials with your new root ones. Change the ssh_username and ssh_password lines in your builder section to:

"ssh_username": "root", "ssh_password": "{{user `root_password`}}",

All that is left is ensuring that your distribution sets the root password on install. This is done by modifying the boot_command property in the builder section of your Packer file.

"passwd/root-password=\"{{user `root_password`}}\" passwd/root-password-again=\"{{user `root_password`}}\" ", ]

My full Ubuntu boot_command looks like this:

"boot_command": [ "", "/install/vmlinuz noapic preseed/url=http://{{ .HTTPIP }}:{{ .HTTPPort }}/preseed.cfg ", "debian-installer=en_US auto locale=en_US kbd-chooser/method=us ", "hostname={{ .Name }} ", "fb=false debconf/frontend=noninteractive ", "keyboard-configuration/modelcode=SKIP keyboard-configuration/layout=USA keyboard-configuration/variant=USA console-setup/ask_detect=false ", "passwd/root-password=\"{{user `root_password`}}\" passwd/root-password-again=\"{{user `root_password`}}\" ", "initrd=/install/initrd.gz -- " ]

Make sure you remove passwd/root-password and passwd/root-password-again from your preseed.cfg if they are present.

That’s it! You can now safely build production VMs without exposing your root password in configuration or source files. Enjoy!

Categories: CKM
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