Activities Summary

Activities

Guidelines

I. Purpose

The Activities Summary provides a history of the academic and professional career of each UCSF Librarian. It will be consulted by authorized library administrators and peer review committee members in merit reviews, promotion reviews, and in the development of the evaluation/recommendation statements


II. Forms and Submittal

 

A. For merit reviews: Submit a cumulated Activities Summary for the period under review. If this is your first review, prepare and submit a curriculum vitae of your career prior to coming to UCSF.

 

B. For promotion reviews and for advancement to Librarian V: Submit a cumulated Activities Summary for your entire career at UCSF. A curriculum vitae which represents your career prior to coming to UCSF should also be included in your review file (see checklist). The Self-Evaluation, though emphasizing the period since your last review, should also cover your entire career, including relevant contributions made during your pre-UCSF career.


III. Reprints, Copies of Publications, etc.

Submit files of reprints and copies of publications for submission. Documents created in the fulfillment of your primary job responsibilities (e.g., handouts) generally should not be included. Examples of these documents can be made available if requested.


IV. Format

Put your name and the inclusive dates of the period under review at the top of the page. Follow the outline below. All references to UCSF and LAUC should be abbreviated. It is not necessary to list a category in which there is no activity. Any item listed on the Activities Summary may be explicated in the Self-Evaluation.


Activities Summary Outline

Note: Items covered in the Statement of Responsibilities should not be listed in the Activities Summary.

I. Professional Competence and Quality of Service Within the Library

Note: List LAUC activities (both LAUC-SF and statewide) and committees not wholly within the UCSF Library (e.g., faculty library committees or departmental education committees) under University Service, even though some of the activities of these groups fall into the category of library service.

A. Offices and Committee chairs in organizations, committees and task groups within the UCSF Library.

Format: List alphabetically by organization/committee name, with the beginning or inclusive dates of the office. If more than one office is held in a particular organization, list the highest office first.

B. Memberships in organizations, committees and task groups within the UCSF Library. Include UC Liaisons and search committees here.

Format: List alphabetically by organization/committee name, with the beginning or inclusive dates.

C. Continuing Education

Format:

1. Degree(s) completed: List institution, degree, major (if appropriate), date.

2. Courses taken for credit or audit: List chronologically. Include name of institution, course number, full name of course, dates. Credits, CEUs, or certificates awarded should be noted. MLA CE Courses should be listed here.

D. Other: List significant contributions to library service other than those enumerated above.


II. Professional Activity Outside the Library

A. Memberships: Include all memberships in scholarly and professional organizations on the local, state, regional, national or international levels. Include divisions, chapters, sections, roundtables, etc. Include library alumni associations.

Format: Divide the list into Continuing and New, the New category to include organizations joined for the first time in the period under review. List organizations alphabetically with the beginning date. List divisions, chapters, sections, etc., under the name of the parent organization.

B. Offices, committee chairs, and committee service in the organizations listed in II. A.

Format: List alphabetically by organization/committee name. Include the name of the organization/committee, office, dates. If more than one office is held in one organization, list the highest office first.

C. Business meetings attended: List business meetings attended as an officer, delegate, liaison, member observer, or non-member observer, whenever such meetings are not concurrent with a conference.

Format: List chronologically. Include organization/committee name, name of meeting, location, dates, type of attendance. (If attendance is weekly, monthly, etc., list meeting once, with dates in summary form.)

D. Conference attendance: List conferences, meetings, institutes, workshops, etc., which you attended as a member or observer. Include pre- and/or post-conferences for which registration is separate or extra. Note if attendance is either by invitation only, or by selection against evaluative criteria from an applicant pool.

Format: List chronologically. Include full name of conference, sponsoring body (if not part of the name), location, date.

E. Conference participation: List conferences and meetings in which you participated. Papers and posters (invited or contributed) presented at conferences should be listed in IV. B.

Format: List chronologically. Include full name of conference, sponsoring body (if not part of the name), location, date, type of participation (panelist, reactor, moderator, organizer, exhibitor, etc.). Indicate if the participation was invited.


F. Teaching

1. Teaching in workshops, institutes, etc.: Workshops and institutes are often arranged by professional organizations and in these cases the line between conference participation and teaching is blurred. No guideline satisfies all situations, however, so the listing of this type of teaching is left to the judgment of the individual. Regularly scheduled classes that are taught as part of the Library's informatics program are not to be included. These should be covered in the Statement of Responsibilities.

Format: List chronologically. Include name of sponsoring institution or association, name of workshop or institute, title of lecture, location, date.

2. Courses taught: List formal courses taught either at UCSF or another institution.

Format: Place taught, course number, course title, dates. Indicate school, college, or department of the course if the title does not identify it.

3. Guest lectures: List guest lectures contributed to courses taught by others.

Format: List chronologically. Include place taught, course number, course titles, instructor, title and date of guest lecture.

G. Honors, awards, etc. Include honors such as medals, awards, citations, prizes. Record such honors as invitations to attend a select conference in II. E.

H. Consulting or advisory services: Include consulting or advisory services to government agencies, library boards, libraries, companies, professional associations, publishers, editors or database producers.

Format: List chronologically. Include service rendered, name of organization, dates.

I. Visits to other libraries, etc.: Include visits to libraries, publishers, or other relevant visits made locally or while traveling. (Reasons for visits or their significance should be explained in the Self-Evaluation).

Format: List chronologically. Include the name of the institution visited, location and date.

J. Other: Include professional activities which do not fit elsewhere in II. A-H.


III. University and Public Service

Include in this category all LAUC activities, including offices and committees, membership or chair of administrative committees appointed by the Chancellor or other university administrative officers, and memberships or chairs of other University committees, including those of student organizations and of departments and schools other than the Library. Include professional librarian services to the community, state and nation. Include membership, offices, and committees held in the University Federation of Libraries, University Council-American Federation of Teachers.

Format: List alphabetically by organization, committee or activity name, with the beginning or inclusive dates.


IV. Research and Other Creative Activity

A. Published writings: List anything written, edited, reviewed, or compiled which has been published during the period under review.

Format: Be consistent and use standard bibliographic format (e.g., MEDLARS). List in chronological or reverse chronological order.

B. Presented Papers and Posters: List papers and posters (invited or contributed) presented at conferences during the period under review. Indicate if the paper or poster was invited.

Format: Be consistent. Include the author's names, title of the paper or poster, conference name, location, and date. Indicate whether a paper or posted was presented (e.g., "Paper presented at...", "Poster presented at..."). List in chronological or reverse chronological order.

C. Submissions: List anything which has been submitted for publication, accepted for publication, or is in press.

D. Research and creative activity in progress: List books and papers in progress or completed but not yet submitted for publication. List research projects completed or in progress, sources of support received or for which you are applying (if relevant). (Discussion of activity or progress should be included in the Self-Evaluation).

E. Other: