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LAUC Bylaws

LAUC Bylaws

Revised June 1989

ARTICLE I. NAME

The name of this organization shall be the Librarians Association of the University of California, San Francisco Division, also known as LAUC-SF.

ARTICLE II. OBJECTIVES

Section 1. To create a forum where matters of concern to librarians relating to the operation of the University of California, San Francisco Library may be considered, and to advise the Chancellor and the library administration on such matters, including collections, personnel matters, and library service.

Section 2. To recommend professional standards for the rights, privileges, and obligations of librarians and to advise the Chancellor, or his designated representative, on matters concerning the maintenance of professional standards, obligations, and privileges of librarians, of the University of California, San Francisco.

Section 3. To promote full utilization of the professional abilities, interests, and skills of librarians, and to improve library service and collections at the University of California, San Francisco.

Section 4. To maintain liaison with librarians of the other campuses of the University of California and to participate in the statewide Librarians Association of the University of California.

Section 5. LAUC-SF shall not advise the Chancellor, the campus administration, nor the library administration with respect to matters which are covered by a memorandum of understanding or otherwise subject to negotiation between the University and any exclusive bargaining agent.

ARTICLE III. MEMBERSHIP

Section 1. The membership of this organization shall consist of all persons employed half-time or more in the Librarian series at the University of California, San Francisco, or in any of the following titles: University Librarian, Associate University Librarian, Assistant University Librarian, or in the same titles in acting capacity.

Section 2. All members, except as specified in Section 3, shall be eligible to vote, hold office, serve on committees except for CAPA, and serve as representatives to the statewide Assembly.

Section 3. Librarians employed less than half-time and retired LAUC members shall have affiliate membership and may attend and participate in general meetings of the Division and of the Assembly, but may not vote, make motions, nominate candidates, or serve as officers or committee members.

ARTICLE IV. OFFICERS AND EXECUTIVE BOARD

Section 1. The officers of this organization shall be the Chairperson, Vice Chairperson (Chairperson-elect), and Secretary.

Section 2. There shall be an Executive Board consisting of the officers, the immediate past Chairperson and past Secretary.

Section 3. If a vacancy occurs in the office of Chairperson on or before 30 November, the Vice Chairperson (Chairperson-elect) shall fill the office of Chairperson until the expiration of the term (i.e., through 31 August) and shall appoint, with the approval of the Executive Board, an interim Vice Chairperson for the remainder of the term ending 31 August. For the next term, commencing 1 September, special or regular elections shall be held for the positions of Chairperson, Vice Chairperson (Chairperson-elect), and Secretary.

Section 4. If a vacancy occurs in the office of Chairperson on or after 1 December, the Vice Chairperson (Chairperson-elect) shall fill the office of Chairperson for the remainder of the term, shall succeed himself/herself for the next term commencing 1 September, and shall appoint, with the approvalof the Executive Board, an interim Vice Chairperson for the remainder of the term ending 31 August. For the next term, commencing 1 September, special elections shall be held for the positions of Vice Chairperson (Chairperson-elect) and Secretary.

Section 5. If a vacancy occurs in the office of either Vice-Chairperson (Chairperson-elect) or Secretary, the Chairperson shall appoint, with the approval of the Executive Board, an interim Vice Chairperson or interim Secretary for the emainder of the term. For the next term, commencing 1 September, regular elections shall then be held for the positions of Vice Chairperson (Chairperson-elect) and Secretary.

ARTICLE V. MEETINGS

Section 1. There shall be one general membership meeting each month.

Section 2. Special meetings may be called by the Chairperson, the Executive Board, or by the written request of twenty-five percent (25%) of the membership.

Section 3. A majority of the membership shall constitute a quorum.

Section 4. A quorum is not required to hold general membership or special meetings, but is required to transact business.

Section 5. The current edition of Robert's Rules of Order shall be the authority for parliamentary procedure, when not in conflict with the provisions of these bylaws.

Section 6. Information about, and agendas for, meetings shall be provided to the membership in advance.

ARTICLE VI. ELECTIONS

Section 1. The Nominating Committee will consist of two members to be appointed by the Chairperson, not later than May of each year, and shall serve also as the Election Committee.

Section 2. Election of officers shall be held annually in the spring at the time of the statewide election, which shall not be later than 30 June.

a. Term of office shall be for one year from 1 September to 31 August. No one shall serve more than three consecutive terms in any office. Terms of less than six months shall not be counted.

b. A report of the Nominating Committee's recommendations shall be made to the membership at the monthly meeting just prior to the election. Additional nominations may be made from the floor at this meeting.

c. Elections shall be by secret ballot, except that, with a quorum present, election by acclamation of an unopposed candidate may be proposed and voted upon by the membership at the monthly meeting preceding the normal election day.

d. The Election Committee shall report the results of all elections by ballot to the Chairperson. The Chairperson shall notify all nominees and report the results of the election to the membership.

e. Officers shall be elected by a majority of votes cast and shall assume office the following 1 September.

f. Questions arising as the result of tie votes shall be resolved by the Executive Board.

ARTICLE VII. POWERS AND DUTIES OF THE OFFICERS AND THE EXECUTIVE BOARD

Section 1. The Chairperson shall perform the usual functions of that office, and shall serve as a statewide Assembly Delegate and as a member of the statewide Executive Board.

Section 2. The Vice Chairperson shall perform the usual functions of that office and shall serve as a statewide Assembly Delegate.

Section 3. The Secretary shall perform the usual functions of that office, shall serve as an alternate statewide Assembly Delegate, and shall:

a. Make available to members the minutes of any membership meeting of the Division, with a copy to the LAUC Secretary and the other divisions.

b. Make available to members the minutes of an Assembly meeting.

c. Inform the LAUC Secretary of the results of divisional elections and changes in officers during the year.

Section 4. The Executive Board shall act for the Division as a whole between meetings, and shall act as indicated elsewhere in these Bylaws.

ARTICLE VIII. COMMITTEES

Section 1. LAUC-SF Division Committees

a. All Division committees except CAPA shall be appointed by the Chairperson.

b. All regular members (See Article III, Section 2) shall be eligible to serve on all committees except CAPA (See Article VIII, Section 2b.)

c. Appointments to Division committees shall ordinarily be for two years.

d. Division committees concerned with matters of more than local interest shall send a copy of all substantive reports to the chairperson of the related statewide committee and to the Association President.

Section 2. LAUC-SF Division Standing Committees

a. Research and Professional Development Committee

i. Recommends annual allocation of LAUC-SF Research Grants into Research Fund and Professional Development Fund.

ii. Reviews research proposals according to LAUC-SF Guidelines for Research Proposals. Recommends funding from LAUC-SF Research Fund or forwarding to LAUC Statewide Research and Professional Development Committee.

iii. Approves funding for professional development according to LAUC-SF Guidelines for Allocation of Professional Development Funds.

b.Committee for Appointment, Promotion and Advancement for Librarians (CAPA)

i. Reviews candidates for appointment promotion, merit increase or any change in rank, salary or potential career status affecting appointees to the Librarian Series. Advises the Chancellor or his/her designated representative.

ii. All regular members of LAUC holding appointments in the Librarian Series shall be eligible to serve on CAPA.

iii. CAPA shall consist of four members, two being appointed each year. New members shall be appointed according to the LAUC-SF Guidelines for CAPA Appointments.

Section 3. LAUC Statewide Committees

a. The Executive Board shall designate one divisional member to serve on each statewide standing committee. Notice of such designations shall be transmitted to the President of the Association by September for a term commencing 1 October.

b. The Executive Board shall designate one divisional member to serve on statewide ad hoc committees as requested.

ARTICLE IX. REPRESENTATION IN THE LIBRARIANS ASSOCIATION OF THE UNIVERSITY OF CALIFORNIA

Section 1. Representation in the statewide Librarians Association of the University of California shall be in accordance with the Bylaws of said association.

Section 2. The Division Chairperson and Vice Chairperson shall serve as statewide Assembly Delegates.

ARTICLE X. AMENDMENTS

Section 1. Amendments to these Bylaws may be proposed in writing to the Executive Board by any regular member of the Division.

Section 2. Amendments shall be presented in writing to the members at least two weeks before they are voted upon.

Section 3. Amendments may be adopted by a majority vote of the members of the Division.

Section 4. These Bylaws and any amendments thereto shall be subject to approval of the statewide Committee on Committees, Rules, and Jurisdiction.